Policy Pipeline Updates: Policy Actions Approved by President's Council, April 11, 2024

On April 11, 2024, President’s Council approved the following policy actions:

Policy 603 Academic Program Review

Approval Process Regular
Policy Sponsor Wayne Vaught
Policy Steward Laurie Sharp
Policy Actions Revision
President's Council Action Entrance to Stage 2 
Pipeline Draft Stage 2 Draft

 

Who does this apply to?  Employees involved in the assessment and approval of academic programs

What revisions are being made to this policy? The revisions to this policy do the following: 

  • Set standards, processes, and timelines for reviewing academic programs
  • Detail a systems approach for collecting data that will be used to improve student learning, acheivement, and support services
  • Specify how the policy will be coordinated, guided, and implemented

Now that this policy draft is in Stage 2, what does this mean for me? You can now send your comments to your elected representative in Faculty Senate, PACE, or UVUSA. Stage 2 ends September 30 due to Faculty Senate and UVUSA disbanding for the summer. 

 

Policy 609 Academic Scheduling

Approval Process Regular
Policy Sponsor Wayne Vaught
Policy Stewards Laurie Sharp
Policy Actions New
President's Council Action Entrance to Stage 2
Pipeline Draft Stage 2 Draft

 

Who does this apply to?  Faculty and staff involved in scheduling facilities for academic use

What does this policy include? This policy establishes standards for academic scheduling, including ensuring that all classrooms and laboratory spaces are centrally scheduled. The revisions to this policy will establish processes allowing semester schedules that

  • Reinforce UVU's priority initiatives for student success
  • Promote multidepartment synergy
  • Contribute to the optimal use of space
  • Ensure compliance with accreditation standards and government regulations

Now that this policy draft is in Stage 2, what does this mean for me? You can now send your comments to your elected representative in Faculty Senate, PACE, or UVUSA. Stage 2 ends September 30 due to Faculty Senate and UVUSA disbanding for the summer. 

 

Policy 108 Contacting the Trustees or Regents

Policy 109 Contacting the Office of General Counsel

Approval Process Regular
Policy Sponsor Clark Collings
Policy Stewards Jeremy Knee
Policy Actions Deletion
President's Council Action Entrance to Stage 3
Pipeline Draft Policy 108, Policy 109

 

NOTE: No comments were received in Stage 3.

Who does this apply to? Individuals intending to contact the Office of General Counsel or Board of Trustees

Why are these policies being deleted? Most of this information was outdated and referred to governing bodies that no longer exist. Contact information for act the Office of General Counsel is located on the their website.

Now that this policy draft is in Stage 3, what does this mean for me? Individuals may submit their comments directly by email to the policy owners. Stage 3 ends April 19. 

 

Policy 449 Private Sensitive Information

Policy 451 Retention of Electronic Files

Approval Process Regular
Policy Sponsor Christina Baum
Policy Stewards Joe Belnap
Policy Actions Deletion
President's Council Action Entrance to Stage 3
Pipeline Draft Policy 449, Policy 451

 

NOTE: No comments were received in Stage 3.

Who does this apply to? Employees involved in data use 

Why are these policies being deleted? The information covered in these policies is now contained in the newly revised and approved UVU Policy 445 Institutional Data Management and Access ; therefore, these policies are no longer needed and will be deleted. 

Now that this policy draft is in Stage 3, what does this mean for me? Individuals may submit their comments directly by email to the policy owners. Stage 3 ends April 19.

 

Policy 510 Graduate Admissions

Policy 524 Graduate Program Continuation, Credit, and Graduation  

Approval Process Regular
Policy Sponsor Michelle Kearns
Policy Stewards Kyle Hicken, Jim Bailey
Policy Actions Revision
President's Council Action Entrance to Stage 3
Pipeline Draft Policy 510, Policy 524

 

NOTE: The policy owners recieved comments from shared governance groups in Stage 2.

Who does this apply to? Faculty and students

What is included in these policies? Policy 510 covers the following:

  • How to handle criminal background, drug use, and vaccination information that may be asked during the graduate admission process, especially for applicants applying to be clinical students who will work with patients;
  • How to handle graduate applicants’ behavioral issues reported by other institutions of higher education;
  • TOEFL or IELTS requirement exemptions for student graduating from certain countries where all instruction is conducted in English;  and
  • Development of graduate admissions criteria for accelerated graduate admissions and combined master’s degree programs.

Policy 524 covers

  • Age and usability of earned credits
  • Agreements with recognized partner institutions
  • Roles of graduate directors and program committees
  • Transfer credit details

Now that this policy draft is in Stage 3, what does this mean for me? Individuals may submit their comments directly by email to the policy owners. Stage 3 ends April 19.

 

Policy 371 Performance Management and Development for Full-Time Staff Employees 

Approval Process Regular
Policy Sponsor Marilyn Meyer
Policy Stewards Drew Burke, Cathy Jordan
Policy Actions New
President's Council Action Entrance to Stage 4
Pipeline Draft Stage 4 Draft

 

NOTE: The policy owners did not receive comments in Stage 3.

Who does this apply to? Employees and supervisors

Why is this policy in the process? This policy was updated to bring it into alignment with Utah Board of Higher Education Policy R841. Major updates include 

  • Defining clearly the grounds for imposing sanctions 
  • Introducing a mandatory notice period prior to imposing a sanction and grant employees the opportunity to present their response 
  • Providing clarity on the timeline for initiating an appeal process 

Now that this policy draft is in Stage 4, what does this mean for me? Once the Board of the Trustees approves this policy for entrance into the Policy Manual, faculty and those engaged in performance evaluation and development may wish to become familiar with the policy revisions.

For questions or comments regarding any of the above actions, contact the policy sponsor or steward(s) listed, or contact the Policy Office. To learn more about the policy approval process at UVU, visit the Policy Office's Policy Process webpage.

Please note that some of the above links may become outdated or broken as the policy drafts progress through the policy approval process, or are approved for adoption to or deletion from the Policy Manual. For the most up-to-date status regarding a policy or proposed policy draft, see the Policy Manual and Policy Approval Pipeline pages. To request a previous version of a policy or policy draft or for addition questions, contact the Policy Office.