Policy Pipeline Updates: Policy Actions Approved by President's Council, January 11, 2024

On January 11, 2024, President’s Council approved the following policy actions:

Policy 367 Employee Resource Groups

Approval Process Regular
Policy Sponsor Marilyn Meyer
Policy Stewards Rasha Qudisat
Policy Actions New
President's Council Action Entrance to Stage 2
Pipeline Draft Stage 2 Draft

 

Who does this apply to? All employees 

What does this policy entail? Through this policy, UVU will encourage the formation and ongoing engagement of employee resource groups (ERGs) to promote awareness, respect, and inclusion at the University. An ERG is a voluntary, employee-led group centered on shared identities, experiences, or interests. The University must approve each ERG. University ERGs allow employees to identify and share common identities and interests. The policy lays out the process through which employees can apply for approval to establish an ERG. 

Now that this policy draft is in Stage 2, what does this mean for me?  If you have comments or concerns, please contact your senator with comments or concerns.Stage 2 ends March 7, 2024.

 

Policy 371 Corrective Actions and Termination for Staff

Approval Process Regular
Policy Sponsor Marilyn Meyer
Policy Stewards Drew Burke, Cathy Jordan
Policy Actions Revision
President's Council Action Entrance to Stage 2
Pipeline Draft Stage 2 Draft

 

Who does this apply to? Employees and supervisors

What changes were made to this policy? This policy was updated to bring it into alignment with Utah Board of Higher Education Policy R841. Major updates include: 

  • Defining clearly the grounds for imposing sanctions 
  • Introducing a mandatory notice period prior to imposing a sanction and grant employees the opportunity to present their response 
  • Providing clarity on the timeline for initiating an appeal process 

Now that this policy draft is in Stage 2, what does this mean for me? If you have comments or concerns, please contact your senator with comments or concerns. Stage 2 ends March 7, 2024.

 

Policy 376 Reduction in Force 

Approval Process Regular
Policy Sponsor Marilyn Meyer
Policy Stewards Drew Burke, Cathy Jordan
Policy Actions New
President's Council Action Entrance to Stage 3
Pipeline Draft Stage 3 Draft

 

Who does this apply to? Employees and supervisors

Why is this policy in the process? This new policy complies with USHE’s policy guidelines by doing the following: 

  • Defines a reduction in force 
  • Provides guidance for identifying the staff members to be terminated 
  • Sets a priority for separation for part-time staff members, temporary staff members, or probationary staff members 
  • Provides notice requirements to separated employees 
  • Requires a recall provision if the terminated position becomes open again 
  • Outlines benefits for the separated employees 
  • Allows for payment in lieu of notice for separation 

What were the revisions to the policy based on comments received in Stage 2? The changes include

  • Clarifying that a department must send a written request to People and Culture for approval if it determines a RIF is necessary
  • Providing more detail on and clarifying who is responsible to recall employees
  • Removing instances where it was unclear that the content is referring to new, unrelated job openings

Now that this policy draft is in Stage 3, what does this mean for me? If you have comments or concerns, please email the policy steward or the Policy Office. Stage 3 ends January 19, 2024. 

 

For questions or comments regarding any of the above actions, contact the policy sponsor or steward(s) listed, or contact the Policy Office. To learn more about the policy approval process at UVU, visit the Policy Office's Policy Process webpage.

Please note that some of the above links may become outdated or broken as the policy drafts progress through the policy approval process, or are approved for adoption to or deletion from the Policy Manual. For the most up-to-date status regarding a policy or proposed policy draft, see the Policy Manual and Policy Approval Pipeline pages. To request a previous version of a policy or policy draft or for addition questions, contact the Policy Office.