Section 2
Requisitions are typically utilized for purchases of more than $2,500. Services or equipment of $5,000 or more may require a price quote or formal bid process. Consult the Procurement Office for guidance regarding these requirements, and assistance identifying suppliers for services. Grant funds may not be used to pay for services provided by any vendor that is not on the University’s approved vendor list.
The Principal Investigator is responsible for reviewing and approving all purchases with grant funds. The OSP staff and Grants Accounting Office is available for assistance should you have questions regarding allowable purchases.
All computers must be purchased through the UVU Computer Shop on Wolverine Marketplace. The Computer Shop also offers a variety of computer peripherals. Computer peripherals, such as keyboards, mice, or monitors, may be purchased using a P-Card or requisition and do not need to go through the Computer Shop. Some computer hardware, such as printers, must comply with IT Campus Standards.
The UVU Software page has more information about available software. The University has site licenses for various software products. These products are available to all faculty and staff. Software, including iOS apps, should be purchased through Wolverine Marketplace. If the software you need is not available in a punch-out catalog, it may be purchased with a P-Card or by submitting a non-catalog item requisition.
Equipment purchased with grant funds is intended for the purposes outlined in the proposal. As a result, it should only be used for the grant-funded activity or project during the grant period. All approved equipment or supplies are itemized in the proposal budget. If you are uncertain about equipment purchases, contact the Grants Accounting Office or Director of Post-Award Services who can assist you.
The University requires that equipment of $1,000 or more be tagged for inventory tracking. Equipment inventory is maintained by the Property Management Office for recordkeeping. The Property Management Office maintains the official record of all equipment owned by the University. Grant-funded equipment will be tagged with a label bearing the letter “G” to designate it as grant property.
Equipment purchased with grant funds should remain in their originally-identified location. If relocation becomes necessary, consult the Director of Post-Award Services to ensure there are no restrictions to the move. The Property Control Form (PCF) must be submitted and approved by the Property Management Office before any equipment is moved. The Property Management Office will contact the Grants Accounting Office to ensure that the move occurs per funding agency guidelines.
PIs are responsible for ensuring that all grant participants submit Time and Effort Certifications related to their award(s) promptly. All full-time employees who are receiving compensation from a grant must maintain time and effort documentation. The purpose is to document the time spent working on the grant’s objectives and to demonstrate that the amount budgeted and claimed is accurate. Reminder emails will be sent to the PI within a month of the due date. This will allow UVU to stay in compliance with federal and state guidelines and requirements.
Part-time employees are not required to fill out an effort certification report as their effort is tracked by the T.I.M.S.
Effort can be best defined as the amount of time spent on a specific grant activity. It includes the time spent working on the grant in which salary and wages are directly charged or included as a required match. Individual effort is documented as a percentage of the total amount of time spent on work-related activities (instruction, research, administration, clerical, etc.) for which the University compensates an individual. Effor
workweek. Instead, effort is calculated on an “after the fact” basis, based on 100% of actual time, separately indicating time spent on other projects, vacation, sick leave, etc. as applicable.
An employee whose time is devoted to more than one grant must complete a Time and Effort Documentation Form for each grant. The form must be signed by the individual employee and their supervisor and approved by the Principal Investigator. The original is sent to the OSP Accountant. It is best practice to keep a copy of all Time and Effort Documentation Forms. The Director of Post-Award Services will assist with monitoring the time and effort reporting process to ensure compliance with federal regulations.
Length of Contract |
Time available for Paid Sponsored Program Activities |
| Teaching 0 Credits | 100 |
| Teaching 1 Credit | 87.5 |
| Teaching 2 Credit | 75.00 |
| Teaching 3 Credits | 62.5 |
| Teaching 4 Credits | 50.00 |
| Teaching 5 Credits | 37.5 |
| Teaching 6 Credits | 25.00 |
| Teaching 7 Credits | 12.5 |
| Teaching 8 Credits | 0.00 |
How Much Time Do I have Available Work on Sponsored Programs During Summer Each Block |
Effort Available for Sponsored Program Work (Block) 8 Credit Max |
| Teaching 0 Credits | 100 |
| Teaching 1 Credit | 87.5 |
| Teaching 2 Credit | 75.00 |
| Teaching 3 Credits | 62.5 |
| Teaching 4 Credits | 50.00 |
| Teaching 5 Credits | 37.5 |
| Teaching 6 Credits | 25.00 |
| Teaching 7 Credits | 12.5 |
| Teaching 8 Credits | 0.00 |
How Much Time Do I have Available Work on Sponsored Programs During Summer Semester |
Effort Available for Sponsored Program Work (Semester Long Classes) |
| Teaching 0 Credits | 100 |
| Teaching 1 Credit | 93.75 |
| Teaching 2 Credits | 87.50 |
| Teaching 3 Credits | 81.25 |
| Teaching 4 Credits | 75.00 |
| Teaching 5 Credits | 68.75 |
| Teaching 6 Credits | 62.50 |
| Teaching 7 Credits | 56.25 |
| Teaching 8 Credits | 50.00 |
| Teaching 9 Credits |
43.75 |
| Teaching 10 Credits |
37.50 |
| Teaching 11 Credits |
31.25 |
| Teaching 12 Credits |
25.00 |
| Teaching 13 Credits |
18.75 |
| Teaching 14 Credits |
12.50 |
| Teaching 15 Credits |
6.25 |
| Teaching 16 Credits |
0.00 |
The Office of Sponsored Programs will send out a Summer Salary Qualtrics questionnaire to all PI/PDs during the month of April. This Qualtrics Survey gives faculty members the opportunity to request summer salary payments for work they will be performing during their uncommitted summer break.
Two ePAFS must be done for summer salary work. The first ePAF will cover work from the end of Spring Semester to June 30. The 2nd ePAF will cover work from July 1st to the return of faculty for Fall Semester. There are typically 8 weeks ( 2 months) prior to July 1st and 6 weeks ( 1.5 months) from July 1 to when faculty return for Fall Semester. Summer salary payments are calculated based on % of effort worked and number of months worked at that effort level. Salary is collected from the PEIESUM screen in Banner.
Important Summer Salary Information
1 week=.25 Months
2 weeks= .5 Months
3 weeks-.75 Months
4 Weeks=1 Month
