International Travel Guidelines

• All travel requirements must be completed 1 month (4 weeks) prior to departure, UVU Policy 252. Last minute registration(s) may not be processed on time and may impact  travel plans. 
• High Risk Travel Waiver is required for travel to countries listed as Level 3 on the Travel.State.Gov website.
• Travel to countries listed as Level 4 on the Travel.State.Gov website, will not be approved.
• All approvals for international travel will be tentative and subject to reversal at any time.
• Departments and/or individual travelers (faculty/staff/students) are responsible for all non-recoverable costs of cancelled programs. Travelers must comply with the requirements established in all University policies, including policies 142, 251, & 252.
• Passports should have at least six months of validity when traveling internationally.  Apply for Passport Here
• Purchase of airfare via Christofferson Trave is recommended but not required.
• Concur will only be approved after the funds to cover International Travel Insurance are collected.

Faculty/Staff travel documents without students

Request must reach the Office for Global Engagement 1 month (4 weeks) before departure. 

1. Submit a travel request in Concur (accessible through myuvu.edu). 
2. Complete the Faculty/Staff International Travel Registration (online form).
3. Complete the Assumption of Risk & Release (online form).
4. Complete the Export Control (online form). Complete Export Control Training once every two years.
5. Complete the High Risk Travel Waiver (Online Form). Required for travel to Level 3 countries.
6. International Health and Evacuation Insurance: See below
7. Register travel plans through the U.S. Department of State’s Smart Traveler Enrollment Program (STEP) 
8. Any contracts and/or agreements that require a signature must go through a review by the Office for Global Engagement,([email protected]).

Non-UVU Participants

UVU Faculty/Staff program directors are responsible for providing the Office for Global Engagement (GEO) with lists of any non-UVU participants (including accompanying adults and minors and/or members of the community) travelling on UVU programs. GEO will approve non-UVU participants according to UVU policy 252. The program director will receive an email from [email protected] with instructions for registration and payment.

Approved Non-UVU participants must complete the following:

1. Sign & submit the Assumption of Risk & Release. Minors under the age of 18 must have a parent or guardian sign the Assumption of Risk & Release for Minors form.
2. Complete the High Risk Travel Waiver (For travel to Level 3 countries)
3. International Health and Evacuation Insurance: Non-UVU participants will receive an email from Customer Service from UVU's insurance provider, GeoBlue, that instructs them to register using a Certificate Number provided in the email so that they can print out an insurance ID card.

International Travel Insurance information and costs (Required for all travelers)

All travelers, and approved accompanying adults / minors, are required to be covered by UVU's international insurance provider GeoBlue. The cost of the insurance, for all UVU Faculty/Staff/Students, will be billed to the banner index provided in the International Travel Registration. Accompanying Adults/Guests will be charged separately and will be sent an email with the information on how to pay for the insurance.

The updated costs of the insurance is listed below.

Current cost of insurance:

• Employee (Faculty/Staff): $25 per week 
• UVU Students: $25 per week.
• Accompanying Adult/Guests: $45 per week

Once insurance has been paid for and processed, the traveler(s) will receive an email from Customer Service from UVU's insurance provider, GeoBlue, that instructs you to register using a Certificate Number provided in the email so that you can print out an insurance ID card. 

Faculty/Staff traveling with students must provide a Banner Index to cover the cost of the International Travel Registration ($25) and International Insurance (See above).  The total of these costs will be billed before travel is set to begin.

Any approved traveler who is a minor, must be traveling with an accomanying adult who is not a program director.

Please email [email protected] for additional information.