New $100 Late Fee for International Travel Requests for request recieved less than 4 weeks before departure

UVU Policy 252 states that all requests for travel (Concur) much reach the Office for Global Engagement one month (4 weeks) before departure. 

A $100 late fee for any Concur request that reaches us less than 4 weeks before the departure date.  The fee will be used to fund our Global Student Leadership Program.

Any travel request that we recieve 10 days before travel will not be approved until reviews by the Chief International Officer. Emergency travel requests will be reviewed on a case by case basis. Please contact us using [email protected] with any questions regarding travel.

International Travel Guidelines

• UVU Policy 252 requires Concur requests be submitted  one month (4 weeks) before departure date. 

• Campus policy requires all faculty, staff, and students purchase international insurance from UVU's insurance provider, even if they have their own insurance or the program they travel on provides insurance.
• As per UVU’s Policies regarding International Travel  (142, 251, & 252), the University’s general liability insurance does not cover employees traveling internationally. Therefore, all UVU faculty, staff and students who travel internationally on university business are required UVU's approved insurance provider. All approved non-UVU personnel on UVU-sponsored international programs are also required to be covered by UVU's Insurance.
• It is your responsibility to know exclusions related to the policy. To avoid being personally liable, you should either (1) avoid situations that would be excluded, (2) purchase insurance for the activity (usually from the vendor you are working with, such as when renting a car), or (3) ensure the activity vendor’s insurance will cover you. Commonly encountered exclusions:

• • Medical Treatment Benefits provision for loss due to or arising from a motor vehicle Accident if the Covered Person operated the vehicle without a proper license in the jurisdiction where the Accident occurred. 
  • While traveling against the advice of a Physician, while on a waiting list for a specific treatment, or when traveling for the purpose of obtaining medical treatment.
  • Loss arising from:
    • participating in any professional sport, contest or competition;
    • while participating in any practice or condition program for such sport, contest or competition;
    • SCUBA diving, sky diving, mountaineering (where ropes and climbing equipment are customarily used), ultra-light aircraft, parasailing, sailplaning/gliders, hang gliding, parachuting, or bungee jumping.

• All approvals for international travel will be tentative and subject to reversal at any time.
• High Risk Travel Waiver is required for travel to countries listed as Level 3 on the Travel.State.Gov website.
• Travel to countries listed as Level 4 on the Travel.State.Gov website, will not be approved.
• Passports should have at least six months of validity when traveling internationally.  Apply for Passport Here

• Concur will only be approved after the funds to cover International Travel Insurance are collected.

Faculty/Staff traveling with students

When students are traveling with Faculty and/or Staff, the additional informational must be provided:

Request must reach the Office for Global Engagement 1 month (4 weeks) before departure. 

1. Submit a travel request in Concur (accessible through myuvu.edu). 
2. Complete the Faculty/Staff International Travel Registration (online form).
   1. Add students that will be traveling, along with their UVID's and a contact email addresses in the area provided.
   2. Add a banner index to cover the student's travel registration fee ($25) and international travel insurance ($25 per week).
   3. Dean/Vice President approval for student travel. We will send this request for approval.
3. Complete the Assumption of Risk & Release (online form).
4. Complete the Export Control (online form). Complete Export Control Training every two years.
5. Complete the High Risk Travel Waiver (Online Form). Required for travel to Level 3 countries.
6. Register travel plans through the U.S. Department of State’s Smart Traveler Enrollment Program (STEP) 
7. Any contracts and/or agreements that require a signature must go through a review by the Office for Global Engagement,([email protected]).

All correspondence about international travel needs to be sent to the [email protected] email address.

Non-UVU Participants

UVU Faculty/Staff program directors are responsible for providing the Office for Global Engagement (GEO) with lists of any non-UVU participants (including accompanying adults and minors and/or members of the community) travelling on UVU programs. The program director will receive an email from [email protected] with instructions for registration and payment.

Approved Non-UVU participants must complete the following:

1. Sign & submit the Assumption of Risk & Release. Minors under the age of 18 must have a parent or guardian sign the Assumption of Risk & Release for Minors form.
2. Complete the High Risk Travel Waiver (For travel to Level 3 countries)
3. International Health and Evacuation Insurance: Non-UVU participants will come from [email protected].