Itinerary Summary. Below you will find a summary of the event times.

CAREER & INTERNSHIP FAIRS

PROGRAM-SPECIFIC FAIRS

PART-TIME AND STUDENT JOB FAIRS

If public health or other issues impact Utah Valley University, these fairs may transition to virtual only.

Arrival and Set Up. For on-campus events, be sure to arrive at least 30 minutes prior to the event. Keep in mind that it will take approximately 10 to 20 minutes for us to usher you from the parking garage to the venue. Please have your booth ready at the beginning of the event.

Departure for Student Recruiting Events. At Part-Time Job Fairs and the Professional Sales Fair, recruiters are not permitted to remain on campus after the designated ending time.

Late Arrival. Your booth reservation will be honored until 15 minutes after the start time of the event. If you do not arrive by that time, and we have not heard from you, your booth may be offered to another organization on our wait list. However, if you have a last-minute emergency, please notify us by calling 801.863.6364 and we will be happy to hold your booth.

If You Are Lost. If you get lost or have difficulty, please call our main number at 801.863.6364 for assistance.

Food Provided for Recruiters at UVU Fairs.

Please refer to the chart below for information regarding food included in your registration. If you have questions, feel free to contact the Career & Internship Center for more information.

FALL SEMESTER RECRUITING FAIRS

SPRING SEMESTER RECRUITING FAIRS

Extra Lunches Extra lunches for all types of career & internship fairs are available at an additional charge of $30 but must be ordered at least fourteen (14) days in advance. No extra lunches, if available, will be provided for student fairs and program-specific fairs.

Food for Students. No food items other than prepackaged food items are allowed on campus. If you have questions regarding food items that are approved by the Career & Internship Center, please contact the Events & Marketing Manager, at least two (2) weeks in advance at 801.863.6364.

Career & Internship Fairs. These events are reserved exclusively for employers recruiting for professional career positions and/or degree-related internships. Positions must require a university degree and/or must be directly related to one of more majors or programs offered at UVU.

Program-Specific Fairs. These events are for students in specific major programs. To participate, recruiters must have opportunities requiring training in appropriate programs.

Student Job Fairs. Many students are looking for jobs they can work while attending school and these fairs connect students with organizations offering student jobs. Jobs must be flexible or part-time.

If you would like to ship materials to our office, we encourage overnight shipping at least five (5) days in advance in order to ensure on-time arrival. Addressing the shipment to the Career & Internship Center will help to ensure timely delivery to our office. Also, please bring the tracking number with you to the fair along with the carrier for your shipment.

Shipping Address:

Utah Valley University Receiving
UVU Career & Internship Center – MS 203
1545 Business Park Drive
Orem, Utah 84058

Registration Prepayment. The Career & Internship Center requires pre-registration and prepayment for all events. Prepayment must be made at least fourteen (14) calendar days prior to each fair. The Career & Internship Center reserves the right to cancel your reservation if payment has not been received by that time. For your convenience, payments can be made through one of the following options:

• Online Payment.  You are welcome to use our convenient online payment option (preferred) through Handshake. Simply:
  • Invoice Payment. Click on the "Pay Here" link at the bottom of your invoice; or
  • Event Payment. Click on the green "Pay Now" button on the left side of your Handshake registration.
• Telephone Payment. We are also happy to take your payment by credit card. Please contact an authorized member of the Employer Relations Team, at 801.863.6364 to make your payment
• Check. If you prefer, you can send a check to the address below. Your check must include the COMPLETE address provided below. Keep in mind your check must be received by our office (not just at UVU) at least fourteen (14) days prior to the fair. If you omit any information, there could be a significant delay in our office receiving the check.
  • Career & Internship Center
    Utah Valley University
    800 West University Parkway, MS203
    Orem, Utah 84058 - 6703

Registration Cancellation. If you decide not to attend a fair, please let us know as quickly as possible so that we can cancel your registration and allow another organization to take advantage of the opportunity to participate. If your Cancellation Notice is received:

• Fourteen (14) days or more prior to the fair, we will provide you with a full refund.
• Between eight (8) and thirteen (13) days prior to the fair, we will issue a refund only if we are able to fill your booth.
• Between one (1) and six (6) days prior to the fair, no refund will be provided.
• If you cancel on the day of the fair or do not show up for the fair, you will not be eligible for a refund. You will also be required to make the payment (if you have not already done so) prior to registering for any future recruiting fairs.
• For record-keeping purposes, if we receive your notice of cancellation at least fourteen (14) days prior to the fair, your payment will be refunded rather than transferred to another fair.

Schedule an Appointment. Please a member of the Employer Relations Team to schedule a 30-minute virtual appointment. Be sure to schedule as early as possible. Keep in mind that your meeting needs to be held at least five (5) weeks prior to the date you hope to hold your event. Earlier is better!

During that appointment, we will determine the date and time of your event. We will also discuss pertinent details and will answer your questions. NOTE: Keep in mind that once your date is confirmed, marketing will be prepared and sent out.

Post your Positions. Posting your positions on Handshake  will assist us in targeting the most appropriate students that would be the best fit for your needs. We also encourage you to post degree-related positions and internships available for all majors to reach the widest audience.

Marketing. As a reminder, we require at least four (4) weeks to properly market your event. This time frame allows us to accommodate holidays, breaks and other UVU events. We cannot guarantee the number of students who will attend but will do all we can to market your event. Participation in one of our Career & Internship Fairs and/or STEM Career & Internship Fairs prior to an event is a great opportunity to let students know you will be back on campus.

You are welcome to conduct interviews on-campus or virtually. We have provided information below to assist you in setting up Interview Schedules and reserving an Interview Room.

Interview Schedules. Handshake offers the opportunity to set up an Interview Schedule which will allow students to submit resumes for consideration for your company.

• You are welcome to request an Interview Schedule yourself on Handshake at any time. If you choose to request an Interview Schedule, please follow up with a member of the Events & Marketing Team, for confirmation that your date is available at UVU and to complete the set up.
• Please allow at least four (4) weeks for any Interview Schedules. This allows us the time to reach students and ensure they have time to submit resumes.
• Be prepared to provide the following information in setting up your Interview Schedules.
  • Type. Pre-Select, Pre-Select Continuous, Open or Room Only. These types are described for you below:

    Pre-Select	Allows you to give students a deadline for submitting resumes. You will review candidates after the student deadline. Students you select will be notified that they are then able to choose an interview time slot.
    Pre-Select Continuous	Still allows you to give students a deadline for submitting resumes. You will be able to review candidates as they submit resumes. Students you select will be notified that they are then able to choose an interview time slot.
    Open	Allows any student to select an interview time slot as long as they meet the requirements indicated in your job posting. You will not review resumes and select students for interview.
    Room Only	Students do not apply for interview slots, we just reserve a room for your use.

  • Dates. Interview date, student application deadline, employer resume review deadline.
  • Recruiters. How many recruiters will be on campus and the names of each recruiter.
  • Interview Length and Breaks. Please let us know how much time you would like for each interview, lunch break and breaks throughout the day.
  • Positions. Please be sure to post your positions and let us know which majors are most appropriate for those positions.

Interview Room Reservations. Feel free to contact us if you are interested in reserving an Interview Room. We prefer at least two (2) weeks’ notice, but if you need a last-minute interview room, contact us and we will be happy to assist you in reserving a room.

Virtual and Off-Campus Interviews. We are happy to set up Interview Schedules for you on Handshake, even if you plan to conduct your interviews virtually or even at an off-campus location. Be prepared to provide a Zoom or Teams link which will be added to the schedule.

Event Location. This information will be provided in your email confirmation as well as the Outlook Invite for all Information Sessions, Lunch & Networking Events, and Interviews.

Parking. Parking details will also be provided in your email confirmation.