The name of the organization shall be the Utah Women in Higher Education Network - Utah Valley University Chapter (UWHEN – UVU Chapter). The organization is affiliated with the state UWHEN which is associated with the American Council on Education (ACE) Women’s Network.
The UWHEN – UVU Chapter is an employee organization committed to advancing women’s equity and leadership in higher education. Aligned with the state-wide network, we engage all who identify as female and allies in our campus community by:
UWHEN – UVU Chapter supports UVU’s commitment to the Women’s Leadership Institute’s ElevateHER Challenge.
SECTION 1: Membership. Organizational membership is open to all employees, including student employees, at Utah Valley University. Membership is obtained by signing up for the UWHEN – UVU Chapter monthly newsletter.
SECTION 2: Responsibilities. Each member is encouraged to attend regular meetings and events of the organization.
SECTION 3: Voting. Each member shall be entitled to one vote on each matter submitted for a vote to the membership.
SECTION 1: Leadership of the UWHEN – UVU Chapter shall be as follows:
A. Past-President
B. President
C. President-Elect
D. Chief of Staff
E. Treasurer
F. Book Club Coordinator
G. Marketing Coordinator
H. Engagement Coordinator
I. Event Coordinator – Programming
J. Event Coordinator – Logistics
K. Ambassadors
L. Campus Advisors
M. Executive Sponsor
N. State UWHEN Representative
The Executive Officers consist of the Past-President, President, President-Elect, Chief of Staff, and Treasurer.
SECTION 2: Terms of Service
A. President-Elect/President/Past-President
The person serving as President Elect/President/Past President will commit to three years of service, moving between roles consecutively each year.
B. Executive Roles
No executive shall serve for more than two consecutive years in the same role. Time served in filling a vacancy for an unexpired term shall not be counted as part of the period of limitation on the term of office. A member may be considered for re-election to the same executive role after an absence of one year. Board members can assist as chairs of committees that are formed for particular functions as needed.
A. President
B. Past-President
C. President-Elect
D. Chief of Staff
E. Treasurer
F. Book Club Coordinator
G. Marketing Coordinator
H. Engagement Coordinator
I. Event Coordinator - Programming
J. Event Coordinator - Logistics
K. Ambassador
L. Campus Advisor
M. Executive Sponsor
N. State UWHEN Representative
Upon creation of select committees, the duties of committee positions will be determined. Committee chairs shall serve one (1) year with an option to renew for one additional year. Terms coincide with the University’s fiscal year (beginning July 1 and ending June 30). Terms may be extended based on the availability of a suitable replacement. General members can serve as committee members.
A. Election Process: UWHEN – UVU Chapter will conduct elections in late March each year. The President-Elect will be responsible for supervising elections, soliciting nominations for board member vacancies, verifying nominees’ willingness to serve, securing supervisor approval for nominees, bringing nominations to the board for approval, developing the ballot, and sharing election results with the board. The board will attempt to ensure equal representation between faculty and staff on the board.
B. Voting Process: Each year, elections will be held online for a minimum period of 7 days, and all UWHEN – UVU Chapter members will be eligible to vote.
C. Election Results: Elections are determined by a simple majority of votes cast. In the case of a tie, the board will cast a deciding vote.
D. Results Announcements: Election results are announced via campus electronic communication.
E. New Board Members: New members are introduced at the next UWHEN – UVU Chapter meeting; however, they may begin serving on the board immediately to shadow current board members and to allow for a smooth transition.
F. Vacant Positions: If at any time during their term of service, a board member is unable to fulfill their duties for any reason, the member may be released from their role, and a replacement may be appointed by a consensus when a simple majority of the UWHEN – UVU Chapter Board, including the President or President-Elect, is present. When consensus is impossible, a simple majority of those members present will prevail. The person who fills a vacant position is eligible to serve a full term after the replacement appointment is over without elections.
A quorum is constituted when a simple majority of the UWHEN – UVU Chapter Board, including the President or President‐Elect, is present. Decisions of the Board of Directors will be made by consensus whenever possible. When consensus is impossible, a simple majority of those members present will prevail.
The official sources of communication for the organization are email, social media, and the UWHEN – UVU Chapter website. Press releases are generally issued as needed through UVU Marketing.
There shall be at least two regular meetings/events of the general membership each year. The President and President-Elect are responsible for planning and coordinating the regular meetings/events or delegating to the Event Coordinators.
Members of the UWHEN – UVU Chapter shall have the right to make, alter, or repeal the Bylaws. Any fifteen (15) members may submit a statement to the President of the proposed change in the Bylaws and request proposed changes be included for approval by the UWHEN – UVU Chapter Board. Such proposed change(s) shall become part of the Bylaws upon a 2/3 affirmative vote of the UWHEN – UVU Chapter Board provided a quorum is present.
The fiscal year of the Board shall begin July 1 and end June 30.
All financial and budgetary decisions will be approved by the Executive Officers without exception. Decisions regarding finances and budgets will be made in accordance with the mission statement and goals of UWHEN – UVU Chapter.