UVU defines a guest as an individual traveler who is not a current employee of UVU but is traveling to or from UVU on University business and using University funds. Examples include: faculty/staff candidates, conference participants, and symposium speakers/guest lecturers. A spouse or friend of a University employee or student is not considered a guest.

Every guest traveler must have an approved Concur travel request for in-state overnight, out-of-state, and international travel. A Concur Request is required prior to booking and paying for traveling arrangements. A university employee will need the permission to book travel for a guest in Concur and have their own travel card to book travel for a guest. An expense report is submitted after travel to reconcile travel card transactions and reimburse the guest for out-of-pocket expenses. A UVID for the guest is required to complete the expense report. To obtain a UVID, email the Travel Office at [email protected] with the guest’s full name and current address.