Who is Over Digital Signage?

• Content: UVU Marketing's MarComm managers are in charge of approving digital signage content and publishing them for circulation. Most UVU departments have a MarComm or a designated publisher. For those without a publisher, approval requests should be directed to Audio Visual Services or Dawn Stuver’s team at Campus Connection.
  • Each UVU department should have an assigned MarComm. Departments will submit their content to their MarComm.

  • If unsure of your assigned MarComm, contact the digital display team at [email protected].

  • List of MarComms and their respective areas: Click Here
• Hardware: Media Services is primarily in charge of maintaining the hardware and technical side of digital signage.
  • Examples include: tv displays, LED walls, and other hardware needed to run digital signage.
  • Issues with hardware will need to be reported to Media Services.

I Don't Know who my MarComm Publisher is, Where Do I Go to Find That?

• Send an email to [email protected] to request assistance.

My UVU Dept is Interested in Purchasing Digital Display Hardware, Who Do I Contact?

• Submit a project request to Media Services.
• Include your banner index number.
• Specify where you would like your display to be set up.
• Click here to go to their website and click on 'Submit a Project' to get started!

I Would Like to Create Content for My Department, But I Don't Know Where to Start or How to Create One.

• UVU Marketing has templates and instructions on getting started. We recommend looking through their resources to help you create your content and make it look clean and professional. Click here to get the digital signage template
• If you prefer to make your own, you will need some sort of photo or video editor. We can provide blank templates for photo editing in Photoshop or GIMP, but not for video editing.
  • Portrait: 
  • Landscape:
  • Banner: 
• Refer to our Content Guidelines to make sure your signage is formatted correctly!

Other Frequently Asked Questions

• I am not affiliated with UVU, but I would like to submit my content to UVU for circulation, how do I get started?
  • All digital signage must be sponsored by a UVU department and include their logo on the flyer. There is no monetary charge for this sponsorship. Simply reach out to the UVU department most relevant to your interest and request their sponsorship. For example, if your flyer is about humanitarian services, UVU's Center for Social Impact would be an ideal sponsor.
  • If you're still unsure, please send an email to [email protected] and we can assist.
• As a member of a student organization or staff at UVU, who should I submit my content to?
  
  • UVU clubs will submit their content to Student Leadership. UVU clubs must still adhere to the same rules as UVU departments in terms of content and guidelines.

Digital Signage Governance

The model for the distribution of responsibilities for the digital signage system is as follows:

• Policy 161: Free Speech
• University Organizations: Content generation, submission and maintenance
• Executive Infrastructure and Planning Committee (EIP) & Campus Image Committee: Approve locations for digital displays
• Digital Transformation (including Media services): System administration, technical implementation, automating content integration with other systems

Digital signage is reserved for university organizations for university speech. The requirements of Policy 161 govern these guidelines. The digital signage guidelines are viewpoint-neutral, nondiscriminatory and shall not violate Policy 161. To the extent there is a difference between Policy 161 and these guidelines, Policy 161 will govern. Please refer to the content guidelines before you submit any content. Content must be submitted electronically to [email protected] minimum of three (3) business days prior to the first date the content is to be displayed on the Digital Signage system. Content submissions must include the first name, last name, and phone number of the submitter, the date the content should start running on the Digital Signage system, and the digital poster or video file as an attachment to the email. Additionally, include the banner index number so digital signage can check that the department is a university organization. The index is not charged.

 

Commercial Speech

Commercial speech on the Digital Signage system is not permitted. See Policy 161 for more information.

Course Advertising

Department who have purchased digital signage locations can own up to 80% of the play-time on those displays.

Logos

The use of Official UVU logos and secondary marks must adhere to the UVU Branding Style Guide found at http://www.uvu.edu/marketing/branding.html.

Miscellaneous

The use of red borders on posters or videos is reserved for Emergency Communications only. Digital Signage content submitted with a red border will not be scheduled for display.

Run Time

• An item can be displayed for 14 days and can be renewed for one additional14-day period.
• A 3 day grace period should be allowed from the time the item is submitted until it will show up on the displays.  Items submitted for an event that is less than 3 days away will not be approved for display.
• Time limits only apply to campus wide content. Content that runs only on department-owned displays are not subject to these limits.