Faculty/Staff travel documents without students
- Submit a travel request in Concur (accessible through myuvu.edu). Request must reach the Office for Global Engagement at least 4 weeks before departure.
- Complete the Faculty/Staff International Travel Registration (online form).
- Complete the Assumption of Risk & Release (online form).
- Complete the Export Control (online form). Complete Export Control Training every two years.
- Complete the High Risk Travel Waiver (Online Form). Required for travel to Level 3 countries.
- International Health and Evacuation Insurance: See below
- Register travel plans through the U.S. Department of State’s Smart Traveler Enrollment Program (STEP)
- Any contracts and/or agreements that require a signature must go through a review
by the Cheif International Officer ([email protected]).
Faculty/Staff traveling with students
When students are traveling with Faculty and/or Staff, the additional informational
must be provided:
- Banner index to cover the international travel registration fee and international
travel insurance. These fees will be sent to the account holder of the banner index
for payment via a banner billing request.
- A list of the students travel along with their UVID's and a contact email addresses,
in order to send them the links to the documents they need to complete in order to
be compliant with UVU travel policy.
- Approval from the Dean/Vice President before Concur request is approved. We will send
a request for approval.
All correspondence about international travel needs to be sent to the [email protected] email address.
Non-UVU Participants
UVU Faculty/Staff program directors are responsible for providing the Office for Global
Engagement (GEO) with lists of any non-UVU participants (including accompanying adults
and minors and/or members of the community) travelling on UVU programs. GEO will approve
non-UVU participants according to UVU policy 252. The program director will receive an email from [email protected] with instructions for registration and payment.
Approved Non-UVU participants must complete the following:
- Sign & submit the Assumption of Risk & Release. Minors under the age of 18 must have a parent or guardian sign the Assumption of Risk & Release for Minors form.
- Complete the High Risk Travel Waiver (For travel to Level 3 countries)
- International Health and Evacuation Insurance: Non-UVU participants will receive an email from Customer Service from UVU's insurance provider, GeoBlue,
that instructs them to register using a Certificate Number provided in the email so
that they can print out an insurance ID card.
International Travel Insurance information and costs (Required for all travelers)
All travelers, and approved accompanying adults / minors, are required to be covered
by UVU's international insurance provider GeoBlue. The cost of the insurance, for
all UVU Faculty/Staff/Students, will be billed to the banner index provided in the
International Travel Registration. Accompanying Adults/Guests will be charged separately
and will be sent an email with the information on how to pay for the insurance.
The updated costs of the insurance is listed below.
Current cost of insurance:
- Employee (Faculty/Staff): $25 per week
- UVU Students: $25 per week.
- Accompanying Adult/Guests: $45 per week
Once insurance has been paid for and processed, the traveler(s) will receive an email
from Customer Service from UVU's insurance provider, GeoBlue, that instructs you to
register using a Certificate Number provided in the email so that you can print out
an insurance ID card.
Faculty/Staff traveling with students must provide a Banner Index to cover the cost
of the International Travel Registration ($25) and International Insurance (See above).
The total of these costs will be billed before travel is set to begin.
Any approved traveler who is a minor, must be traveling with an accomanying adult
who is not a program director.
Please email [email protected] for additional information.