Federal guidelines require you to make measurable progress toward your degree to receive financial aid. UVU assesses academic progress each semester based on GPA, Completion Rate, and Maximum Timeframe.
Students may complete a SAP appeal to reinstate their financial aid eligibility, or reinstate their eligibility through different means, dependent on why they have failed SAP, which is further described under each section.
To submit an appeal, please log into the Student Forms portal and complete the SAP Request Form.
| Requirement | Undergraduate students | Graduate students |
|---|---|---|
| GPA | 2.0 | 3.0 |
| Completion Rate | Pass & complete 67% of all credit hours attempted | Pass & complete 80% of all credit hours attempted. |
| Maximum Timeframe |
For undergraduates in a bachelor's degree program, you may receive financial aid for up to 180 credit hours. For undergraduates in an associate degree program, you may receive financial aid for up to 90 credits. |
Graduate students cannot receive financial aid if they exceed 150% of the published length of their graduate program in credit hours. Example: if a graduate program requires 30 credit hours, the maximum timeframe is 45 credits. |
GPA:
Grades E and UW negatively affect GPA, while grades I, W, AU, and NC do not impact GPA. GPA updates when incomplete grades are finalized, with the most recent grade being used for GPA calculation. UVU does not consider GPAs from transfer credits; they do not affect the GPA. Academic Renewal cannot be applied for either hours attempted/completed or cumulative GPA for Title IV purposes. For students granted Academic Renewal at UVU, the credit hours are removed from their earned credits and GPA for academic purposes. However, SAP status considers original grades, not those affected by Academic Renewal.
Completion Rate:
The Completion Rate is calculated by dividing earned credit hours by attempted credit hours. Grades I, E, W, UW, AU, and NC are not considered completed for SAP purposes and negatively impact the completion rate. Updating incomplete grades to final grades may affect the completion rate, and any changes in completion rate at SAP evaluation will affect SAP status. All repeated courses count as attempted credits, and failure to complete a repeated course may negatively impact the completion rate. Accepted transfer credits count as both attempted and completed credits, and they do not negatively affect the student's completion rate. Achieving a 67% completion rate of all attempted credits ensures program or graduate completion.
Maximum Timeframe:
Academic Renewal removes hours attempted/completed and GPA for academic purposes. Grades I, E, W, AU, and NC are considered attempted hours and count towards a student's Maximum Timeframe. All attempted hours, including transfer credits and repeated courses, count towards a student’s Maximum Timeframe calculation. Accepted transfer credit hours are considered both attempted and completed, impacting the Maximum Timeframe. All repeated courses are considered attempted hours and count towards a student's Maximum Timeframe.
If you are failed for the Maximum Timeframe standard, you will be required to provide one of the following:
Probation: If an SAP appeal is approved, and you need one semester to meet SAP standards, then
you will receive a probationary semester in which you are still eligible to receive
federal aid.
Students who are granted probation will receive an email to their student email detailing
the requirements. If at the end of their probationary semester, the student is not
meeting SAP standards, the student will lose their federal aid eligibility. If the
student has extenuating circumstances that has caused them to fail the conditions
of their probation, they may complete another SAP appeal.
Academic Plan: If an SAP appeal is approved, and you need more than one semester to meet SAP standards, then you may be placed on an academic plan.
Students who are granted an academic plan will receive an email to their student email detailing the requirements of their plan. If at the end of each semester, the student meets the conditions of their plan, the student will continue to remain eligible for financial aid.
Your appeal will be reviewed, and a determination will be made. You will receive an email notifying you of the decision.
If your appeal is approved, you will receive your federal aid & an email with a detailed plan that will enable you to regain eligibility.
If you are on an academic plan, your SAP will be reviewed at the end of each semester. If you are meeting your individualized plan no action is required on your part. You will receive an email and continue to receive your financial aid. If you do not meet the terms of your plan, you will receive an email and will not be eligible for financial aid and may submit a new appeal.
