The R401 document is sent to the state for approval. The title “Program Development Document” (PDD) was used as a replacement term for the R401 in the past. It is a form that must be filled out to receive program OR administrative unit approval from an outside body such as USHE or NWCCU. It is formally known as the R401.

Call the Curriculum Office for the correct form and assistance.

The department vote is part of the curriculum process. It offers transparency and allows all full-time faculty members a chance to participate in or be made aware of any curricular changes, additions, or deletions

This box is called the “eco system” and indicates programs and/or courses that specifically list this course. If you are submitting a modification to an existing course that involves a prefix, number, or total credit hour change, then EVERY program and/or course in this list must also be submitted to reflect the change to this course. Call the Curriculum Office if you need assistance.

Go to the particular course/program in CourseLeaf CIM. In the upper right corner, under “IN WORKFLOW” you can see where your item is in the workflow. Queues shown in green have already approved, the orange shows its current location, the ones in gray have not reviewed the item yet. These queue indicators are also links. You can click on the queue/link you need to send an email requesting a rollback, or in some cases, if the queue is managed by a faculty member, they may be willing to make the edit for you. You may also email the Curriculum Office with a rollback request.

Any change that affects multiple programs within your department must be submitted by a faculty member and all the changes must be reviewed and approved together. If a course change affects a program(s) outside of your department, contact the Curriculum Office to see if your change is eligible for a facilitation request. If UCC approves the facilitation request, the curriculum office will update all courses and programs outside your department once the course change is fully approved. If the change involves moving from upper division to lower division or vice versa, or if the course is a required course in a program, the submitter must notify all  associated department chairs and associate deans of the change, and they will need to submit the needed change.

Curriculum deadlines are firm. However, if your change/addition is required by an outside accrediting body or is required by local industry, you may be able to receive an exception. Please email the current UCC Chair, (and cc Debbie Ferguson) to see if your course or program may warrant an exception.

Curriculum deadlines will differ depending on the type of curriculum proposal. New programs, program modifications, and program deletions that require a R401 will need additional time for internal reviews as well as outside approvals and are due much earlier. The curriculum webpage has upcoming deadlines and the curriculum timeline process that you can review to know where you should be in the process. Contact the Curriculum Office with questions.

It is important to frequently check on the progress of your curriculum proposal. You can see where your item is by pulling up the particular item in CourseLeaf CIM. In the upper right corner, under “IN WORKFLOW” you can see where your item is in the workflow. Queues shown in green have already approved, the orange shows its current location, the ones in gray have not reviewed the item yet. In addition, ALWAYS read your emails from CourseLeaf CIM. If an item is rolled back, an automatic email is sent to the faculty member listed as the initiator. In this case, you will need to make necessary edits and resubmit. Once your item has been fully approved and processed, you will receive an automatic email notifying you of this. It is the responsibility of the faculty member that submits to monitor their proposals.

Before students can register for upper-division coursework (3000 or higher), they must qualify for University Advanced Standing (UAS) by:  Completing or being registered for Quantitative Literacy (MAT 1030 Quantitative Reasoning or higher).  And, completing or being registered for ENGL 2010 Intermediate Academic Writing or equivalent. All courses 3000 or higher must have UAS as a pre-requisite. Contact the Curriculum Office for instructions to submit an exception request.

Using “senior status” or “junior status” as a prerequisite has one major drawback. A student’s status does not change until courses have been completed (and grades have been issued). That means that if a student is currently in their junior year right now, they can begin to register for fall courses as soon as registration opens in the first of April. However, if they want a course that requires senior status, they will not be able to register for that course until May, after grades come out. This likely means that advisors will have extra work giving overrides to students that ask for it, and students that do not ask will have a delayed registration. So, only select junior or senior status if it is imperative, and it will not adversely affect your students.