Thursday, May 21: Phased Plan For Returning to Work: COVID-19 Update

Dear Colleagues,

We have begun our coordinated, phased return to on-campus work announced on May 15.  As we move forward, the health and safety of our students, faculty, staff, and visitors remain the number one priority.

The “Stabilization Phase” of Returning to Campus

Like several other universities, UVU is currently in the Stabilization Phase, which is anticipated to last until September 30, 2020. This specific phase applies to campuses currently operating under Yellow Level state recommendations. 

The different phases are determined by the level of disease transmission in the community and the resources that are available to protect the safety and health of employees and students. Managing health risks during all phases will require the identification, containment, and mitigation of the virus. It will also require diligence and a commitment from all of us to keep everyone safe. 

The timing and specifics of the plan are contingent on the progression of COVID-19 in our area, and local, state, and federal guidelines. We must also consider the complex structure of UVU and reserve the right to make decisions based on the specific needs of our campus community, which means that some decisions may look different than those of the nation, state, or county based on case numbers within our service area, specific situation, hospitalizations, the university’s ability to maintain safety measures, and readiness.

We invite you to familiarize yourself with the documents outlining the protocol for this Stabilization Phase

Target Return Dates for Category II Employees 

We have already welcomed our first employee group (Category I) back to campus, and the next wave of employees (Category II) will be returning to campus in the coming weeks. As we move through this phase, the divisional/school leadership teams are working with their respective employees to determine who is considered a Category II employee. 

We are using the following schedule to bring back our Category II employees: 

      Group A: Employees return June 8 

      Group B: Employees return June 22

      Group C: Employees return July 6

      Group D: High Risk: Consult supervisors regarding a continued remote work agreement

As we carefully bring back additional personnel in a phased approach, supervisors are determining how to increase functionality and meet the needs of their division, students, and employees on campus. Supervisors will be contacting employees to identify the specific date of return. Those who are in the high-risk category or feel they cannot return to campus are encouraged to communicate with their managers or Human Resources.  

In addition, on June 8, all buildings on UVU’s Orem, West, Airport, and Lehi campuses will reopen and resume normal hours of operation. When Wasatch County is transitioned from Orange to a Yellow Health Risk status by the state, the Wasatch Campus will also reopen 21 days after that announcement.

Our Return-to-Campus Strategies 

We have put additional environmental controls, Human Resources employee health and wellness, and individual protective measures in place and are using the following strategies to bring employees back to campus: 

  • Staffing: Increase staffing incrementally to gradually expand operations while maintaining recommended social-distancing guidelines
  • Hygiene: Increased hygiene and sanitation practices
  • Innovation: Continue to promote innovative work practices
  • Monitoring: Monitor health to ensure the well-being of our campus community
  • Minimize non-essential travel: Any approved UVU travel is subject to national, state, and local regulations and guidance

We ask that you read the documents provided to ensure that you understand the expectations and requirements of returning to work on campus, and are aware of the resources and options available to you. 

In addition, we recognize that this a fluid situation that requires flexibility. The decisions made now are informed by data, done in conjunction with local health and governmental leaders, and aligned with the Utah System of Higher Education. Updates will continue as conclusions are made, as changes are needed, and as we move into the “new normal.” As we do so, we encourage you to communicate your concerns and questions. 

Finally, and most importantly, we want to thank you for your efforts to provide essential services to our students as they further their education, and we extend our sincere appreciation for the collegiality, care, and assistance you have provided to each other.

 

Sincerely,

Wayne Vaught
Provost
Vice President of Academic Affairs

Marilyn Meyer
Associate Vice President of Human Resources
Chief Human Resource Officer

 

 

 

Friday, May 15: Moving from Orange to Yellow Phase

Wolverines,

Governor Gary Herbert announced on Thursday that a majority of the state, including Utah County, will transition from orange, the moderate risk phase, to the yellow phase, or the low-risk phase, on Saturday as part of the Utah Leads Together 2.0 plan for reopening Utah amid the coronavirus pandemic. The move from orange to yellow impacts everyone except high-risk individuals.

You may now be wondering what this means for our Utah Valley University campus community.

Under the state’s yellow level, groups of 50 or fewer are allowed to interact. Some sports can resume with advised symptom health checks, and limited out-of-state travel can occur.

Employers are to exercise discretion with remote work and returning to onsite work and are encouraged to make flexible work arrangements, follow hygiene guidelines, and continue social distancing in the workplace. Face coverings are to be worn when social distancing is difficult. No one who is ill should be on campus. Safety remains the number one priority.

For most students and employees, the move will not significantly impact your current learning and working activities. Still, it will guide the future expansion of activities as we continue the transition into the “new normal.”

A majority of students will continue the first block of the summer semester in all online courses. We hope to provide some face-to-face learning opportunities during the second block summer session. The university plans a mixture of online, blended, and face-to-face learning opportunities during the fall semester. The details of this phased approach are currently in the works, and you can expect more communication regarding UVU’s plans soon.

As we announced during the “Talk With Tuminez” Town Hall on Wednesday, employees will continue to work remotely, if possible, for the time being. Employees will return to campus in phases depending on the work that needs to be completed. For the coming months, it is likely that many staff who are now working remotely will continue to do so. Some may also work part of the time on campus, and remotely. Your supervisors will communicate specific guidance going forward.

Meanwhile, the following buildings will reopen for limited usage on Monday, May 18:

  • The dōTERRA Wolverine Training Dome
    • Open to specific athletes and trainers 
  • Health Sciences Building
    • Open to specific training programs 
  • Utah Fire and Rescue Academy
    • Open to specific training programs 
  • Aviation
    • Open to specific training programs 

 We are pleased to see the progress that has been made through the efforts of everyone to stop the spread of COVID-19. An abundance of caution remains necessary as we work together to continue to provide an environment where educational opportunities transform lives, and where exceptional care for one another and exceptional accountability lead to exceptional results.

Thank you for your patience and efforts during this unusual period. We look forward to a time when we can all be together again on UVU campuses.

Sincerely,

Wayne Vaught
Provost/Vice President – Academic Affairs 

Friday, May 1: Response to the Governor’s Restriction Change 

Governor Gary Herbert announced the relaxing of restrictions implemented to contain the spread of the coronavirus, as part of Utah Leads Together 2.0. The changes that take effect today will allow the reopening of some sectors of the economy with restrictions and provide for the return of some employees to work. So, what does that mean for all of us?

The Utah System of Higher Education’s COVID-19 Task Force is planning for future operations at the state’s universities and colleges in a way that protects the safety of students, faculty, and staff. As previously communicated, we anticipate UVU employees designated as Category 2, who are currently working remotely, will continue to work remotely through the end of May.

In order to facilitate academic and operational continuity, some UVU employees may have been or may be notified by their supervisors that they will be returning to work on a UVU campus before May 31. Please be assured that UVU is following the directives of the governor’s plan, the State Health Department, and the CDC as we begin to reopen facilities and as more employees return to campus.

In order to keep ourselves and each other safe and healthy, all employees working on any campus (including high-risk employees and those who live with individuals who may be high risk) are requested to adhere to the following:

  • If you are ill, please stay home:
    • If you become ill with respiratory symptoms such as a cough, fever, shortness of breath, body aches, etc., you need to stay home and are expected to contact your supervisor.
  • Wear a mask:
    • A mask is required to be worn while in public spaces at all times. It is not necessary to wear a mask when you are alone in an office or a space. Remember that wearing a mask protects those around you. To really protect each other, we must ALL wear a mask.
  • Practice social distancing:
    • To the extent possible, social distancing, with a distance of at least six feet from the next person, will continue. This means that meetings should continue via Microsoft Teams or in large spaces that allow appropriate social distancing.  
  • Practice good hygiene:
    • Continue to follow hygiene standards, including washing your hands with soap and water frequently, avoiding touching your face, and covering coughs or sneezes.
  • Do not congregate:
    • For your health and the safety of others, do not congregate in break rooms or other small spaces for breaks or lunch. Utilize the many large spaces available on UVU campuses where you and others can safely practice social distancing.

For UVU to maintain a healthy workplace environment, we must each act on these directives and demonstrate exceptional care and exceptional accountability for ourselves and our colleagues during this time.

Utah Valley University continues to employ a variety of measures to manage the challenges presented by the COVID-19 pandemic, with maximum safety for every Wolverine as our number one priority. We particularly appreciate the care provided by our facilities teams to create and maintain a healthy work environment. 

We will continue to communicate information and guidance as UVU moves forward and begins to reopen facilities, programs, and services. We look forward to the safe return of employees and students to all campuses. 

Sincerely,

 

Marilyn Meyer
AVP of Human Resources
Chief Human Resource Officer 

Robin Ebmeyer
Director of Emergency Management, Environmental Health, and Safety

Wednesday, April 29: CARES Act Emergency Funding

UVU announced today that it will begin distributing $11,474,604 to students who qualify for CARES Act funding. The university is scheduled to receive a total of $22,949,207 in relief funding. In accordance with federal guidelines, UVU will distribute half of the funds directly to students, and the other half will be used for institutional expenses incurred due to COVID-19.

The university’s goal is to distribute $11,474,604 to qualifying students as quickly as possible, which can be used for expenses directly related to coronavirus disruptions, such as food, housing, healthcare, technology, course materials, and childcare.

“One of our main goals as a university is to provide exceptional care to our students,” said Astrid S. Tuminez, president of UVU. “One way to demonstrate that care is to make sure our students receive their funding as quickly as possible. We know this time has been difficult, and we want them to succeed.”

In order to receive funding, the Department of Education requires that students be Title IV-aid-eligible, meaning UVU will base funding decisions on either a 2019­–2020 or 2020–2021 FAFSA application.

Students may receive funding in three ways:

  • Students will receive a one-time cash grant based on the Estimated Family Contribution (EFC) on their FAFSA applications. The EFC is an index number that colleges use to determine financial aid. It is established by law and can include a student family’s taxed and untaxed income, assets, size of family, etc.
  • A portion (not EFC-based but requires a completed FAFSA) of federal funds will be available to students who need funding to stay in school.
  • A portion of funds will be available for students who are within 15 credit hours of graduating.  

 Students will be notified via their UVU Gmail accounts if they are identified as potentially eligible to receive funding under federal guidelines. The emails were sent today to those who previously qualified for financial aid. If students have signed up for direct deposit, the funds will be transferred into their bank accounts; otherwise, checks will be mailed.

In addition, students will be sent a Qualtrics survey to certify they experienced financial hardship due to the disruption of campus from COVID-19.

The federal Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law on March 27, 2020. The act provides financial compensation and support to multiple layers of the U.S. economy, including businesses, individuals, unemployment benefits, and education.

Tuesday, April 28: COVID-19 Employee Remote Work Protocol Update 

As part of Utah’s recovery efforts, the Utah System of Higher Education (USHE) has organized a special USHE COVID-19 Task Force that is actively planning for future operations in a way that protects the safety of students, faculty, and staff.

The task force recognizes that “recovery is not like flipping a switch; it’s more like moving a dial.” The work of this task force will continue to be in step with the governor’s Utah Leads Together 2.0 as they develop a comprehensive plan and timeline. We expect Utah Valley University’s return to normal operating conditions to be a phased approach.

As we await specific guidance from the USHE COVID-19 Task Force, UVU will continue to operate under modified conditions. Thus, employees designated as Category 2, who are currently working remotely, will continue to do so through May 31. Human Resources will update all agreements to align with university direction, and no new agreements will need to be signed.

Thank you for your efforts to help UVU fulfill its mission while adhering to public health recommendations to keep our community healthy. We will continue to inform you of UVU’s plans to reopen facilities and services, and we invite you to access updated information regarding UVU’s response to COVID-19 at uvu.info.

Stay healthy and safe! 

Monday, April 27: Video: United in Wolverine Pride 

Finals week at UVU is usually filled with energy and activity as students, faculty, staff, and community finish strong for another semester. Things are quite a bit different this year. But amid the quiet halls and empty seats, we want every Wolverine to know how proud we are of you, and we can’t wait to celebrate your achievements together.

Take a minute to watch this video and reflect on what you’ve accomplished. Stay safe. Take care of yourselves and each other. And if you’re feeling alone, remember: You belong to our den.

Saturday, April 18: Updated Library Hours

Wolverines,

The Fulton Library is extending its hours to meet the needs of students and faculty from April 20–30. This will allow additional access to computer resources during finals.

New hours:
Monday–Friday: 8 a.m. – 8 p.m.
Saturday: 9 a.m. – 6 p.m.
Sunday: Closed

Only the first two floors remain accessible. All patrons are expected to practice appropriate social distancing according to CDC guidelines

Friday, April 10: UVU's 79th Commencement and Convocation Ceremonies Rescheduled for Aug. 19 and 20

Utah Valley University President Astrid S. Tuminez announced today that this year’s 79th commencement exercises and convocations will be held Aug. 19 – 20, respectively. The rescheduling of the graduation ceremonies reflects UVU’s commitment to both care for its students and celebrates the exceptional results of the Class of 2020.

“Graduation marks the completion of a remarkable educational journey and the celebration of a true achievement,” said UVU President Astrid S. Tuminez. “It is a unique opportunity to celebrate years of hard work, persistence, and sacrifice by our students and all who supported them throughout their UVU years. We promise our Class of 2020 and their families and friends a memorable celebration in August.”

Commencement will begin at 6:30 p.m. on Wednesday, Aug. 19, in the UCCU Center on the Orem Campus. Convocations of UVU’s colleges and schools will be held the next day, Aug. 20, at various venues and times.

Gail Miller, owner of the Larry H. Miller Group of Companies and chair of the Board of Directors of the Larry H. Miller Management Corporation, will give the keynote address at commencement. “It’s a wonderful opportunity to speak to the graduates of Utah Valley University at this time. Graduation is the celebration of tremendous achievement and the hallmark of a new beginning in their lives,” she said. “This class has persisted through years of education as well as the unusual circumstance created by a historic worldwide medical crisis. There is much to celebrate.”

Students who previously registered for the April commencement and one of the May convocations will need to reregister on UVU’s graduation website. The Graduation Office will post registration information on the site in mid-April. Answers to questions regarding UVU graduation ceremonies, including Grad Fest and availability of regalia, can be found on the same website. For those who cannot attend, the commencement ceremony will be live-streamed on UVU’s YouTube channel.

 

Wednesday, April 8: COVID-19 Travel and Summer Events Update

For the protection of Utah Valley University students, faculty, and staff, and in accordance with CDC and state guidelines for COVID-19, all non-essential university-related travel is cancelled through June 26, 2020. This includes all Study Abroad programs (credit- or non-credit-bearing), and any other UVU-sponsored international and domestic student, faculty, and staff travel. This date is subject to change based on the direction received from the state. Please visit uvu.info for detailed information.

In addition, all university-sponsored events are cancelled through June 26. 

We appreciate your patience as we continue to make adjustments to align with current conditions and governmental recommendations.

Wednesday, April 1: Temporary Facilities Access and Closure Changes

Utah Valley University supports Governor Gary Herbert’s “Stay Safe, Stay Home” directive. For the safety of the community, UVU will temporarily close a majority of buildings on the Orem Campus to the public. Employees who must be on campus will continue to have access via their proximity cards. All other employees who can work from home are asked to do so. This is necessary to keep our university community and Utah residents safe during the COVID-19 pandemic. 

While there is a limited number of employees on campus, nearly all services are now available through teleservices. Please continue to utilize the help and tools available to ensure your success. For a list of available services for students and employees, please visit uvu.info.

Employees working on campus must adhere to safety procedures, including social distancing, hand washing, avoiding face touching, and not coming to campus if ill. No guests or visitors should be in university facilities at this time.

UVU Temporary Building Closures:

Effective April 2, only the following buildings will be open Monday-Friday from 8 a.m.—5 p.m. to UVU students and employees without the use of proximity cards. 

  • Fulton Library (access is limited to the first two floors only)
  • Browning Administration Building
  • Facilities Building
  • UVU Warehouse 

The Student Center’s U.S. Postal Office, Taco Bell, Chick-fil-A, and Mom Fulton’s will remain open to those who must be on campus. On-campus employees include:

  • Facilities, Campus Services, Custodial Services, Auxiliary Services, and other employees who cannot perform their work from home. Reduced levels of service should be expected.
  • Emergency response, including police, fire, emergency medical services, and environmental health and safety.
  • Emergency management.
  • IT services associated with on-site support of campus IT infrastructure and remote learning and working.
  • Classroom and laboratory instruction support services for remote learning (deans and chairs will determine what essential on-campus support may be needed).
  • Animal care or other physical research.
  • The library and its open computer lab.
  • Warehouse/Receiving.

For a full list of impacted buildings and services on the Orem Campus, as well as emergency contact information, please visit the Campus Facilities and Services FAQ.

Remote Campus Closures: 

Wasatch Campus

The Wasatch Campus is now closed to all — except essential employees.

Lehi Campus

Offices and classrooms are closed.

Provo Airport Campus

  • UFRA Building: Closed.
  • ES Building: Closed. Staff access only to Hangar A and Hangar B for aircraft and equipment maintenance.

Canyon Park Building

This building is closed.

While we understand that working remotely may result in minor university disruptions and inconveniences, following the governor’s directive now will help us avoid greater hardship later. Thank you for your cooperation.

UTA Schedule Adjustment:

UTA has seen a significant decrease in ridership due to the COVID-19 pandemic. Service will be temporarily reduced beginning April 5, 2020. For more information regarding transportation to and from UVU, visit UTA’s COVID-19 website.  

Monday, March 30: Grading Instructions, Summer Classes

Wolverines,

There are two important announcements today. The following changes were made after careful consideration of their impact on our campus community and you personally. Please reach out to your advisors with any questions you may have.

Spring 2020 Grading Options

With a commitment to exceptional care for our students during these extraordinary times, UVU is preparing to offer students the option on a class-by-class basis to receive credit or no credit in lieu of a traditional letter grade for spring 2020 classes that were converted to online or had other significant changes in course delivery or experience. Before choosing credit or no credit, it is imperative that students fully understand the potential negative consequences, which can be different based on major and other factors. Each student will receive an email from their college or school giving specific considerations for their students.

Letter grades will still be available for all students who want it.

Later this week, each student will receive an additional email directing them to a website about spring 2020 grading that details each option; students must review and agree to understanding the consequences before they can proceed with a grade change option. It is imperative that students thoroughly evaluate their own situation to be sure the decision minimizes the potential negative consequences.

Summer Courses 2020

Utah Valley University is moving all credit-bearing summer semester courses to a remote delivery model. This decision was made out of respect for students and faculty who need time to prepare and plan in an ever-changing environment. Limited face-to-face offerings of specialized courses and condensed delivery may occur in the second block of summer 2020. A decision on those courses will be made after May 1.

We understand these announcements may present challenges for some. Faculty are working to ensure students can stay on track with their academic plans. Faculty are also working on additional course listings that may include condensed courses (one week, etc.) as circumstances allow. Please regularly check for those options, and contact your advisor for detailed guidance.

Federal financial aid may have changed due to the pandemic. Please check with the Financial Aid Office if you have any questions.

All other university-related summer activities during May have been cancelled or postponed.

All academic international travel — including study abroad, internships, exchanges, etc. — has been cancelled until the end of the first block of summer 2020, June 26. International travel for all employees is cancelled until May 1.

This is a time of rapid change, and we understand it may be unsettling. While many things have changed regarding schedules and how you are receiving your education, one thing has not changed — our commitment to your academic success. Do not delay your bright future, persist, and complete your courses. The support you need to achieve your educational goals is here for you at UVU.

Wednesday, March 25: COVID-19 Update: Grading and Facilities

Grading Options

 COVID-19 has unexpectedly changed the 2019-20 school year in profound ways. The shift to remote/online courses has created circumstances that may require flexibility in grading options. Academic and administrative leadership is currently exploring various grading options for spring semester. Careful consideration is being given to all aspects of this decision to ensure there are no adverse effects on financial aid or a student’s long-term success. An announcement on the grading policy will be released shortly. We appreciate your patience as we support the academic persistence of UVU students and protect their future educational opportunities.

Recognizing the need to give students flexibility, we have changed the deadline to withdraw from classes from April 3 to April 24.

Changes to Orem Campus Hours

Utah Valley University continues to operate under modified conditions due to the COVID-19 pandemic. Course instruction continues online. The Orem Campus is open, but access to physical facilities is now available on a revised schedule.

From March 24 through May 1, Orem Campus physical facilities will be open from

  • 7 a.m. – 8 p.m. Monday – Friday
  • 9 a.m. – 5 p.m. Saturday
  • Closed Sundays (no change)

Fulton Library hours are not impacted by these changes. The library will remain open on Sundays.

*Note: The sidewalk from parking lot M-26 to the Woodbury Building will be closed starting Thursday, March 26, for at least one week. You may access campus using the entryway between the Sparks Automotive and Gunther Trades buildings. Signs will be placed to help direct foot traffic.

Changes to Satellite Campus Hours

Thanksgiving Point Campus: Closed

Wasatch Campus: Open 8 a.m. — 6 p.m. Monday-Friday

Provo Airport Campus:

  • ES Building: Closed (including UFRA)
  • All flights are suspended at this time — staff access only to Hangar A and Hangar B for aircraft and equipment maintenance.

Canyon Park Building: Closed

For detailed information regarding service, hours, and building closures, please visit uvu.info.

Food Services

Grab-and-go food services are available Mondays-Fridays at these Orem Campus locations:

Chick-fil-A                   9 a.m. —  4 p.m.

Mom Fulton's Café     8 a.m. —  4 p.m.

Taco Bell                     9 a.m. —  3 p.m.

Scoops (SC only)         8 a.m. —  5 p.m.

Guru’s                         11 a.m.­— 2 p.m.

All food franchises will open and close at the owner’s discretion.

For detailed information regarding service, hours, and building closures, please visit uvu.info.

Again, thank you for your patience and understanding as we continue to transition to fulfill the needs of our campus community.

 

Monday, March 23: A Video Message from President Astrid S. Tuminez on UVU's Modified Conditions

The past week has brought significant changes and new challenges to our Wolverine community and the world as we strive to ensure everyone’s health and safety in the midst of the COVID-19 pandemic. I applaud your grit and determination to persevere in these uncertain times, and I ask for your patience and understanding as we continue to pursue exceptional learning opportunities under unique circumstances. 

My thoughts are with each one of you at this time, and I thank you for everything you do for our school and our community. Please take a moment to watch this message.

Best regards,

President Astrid S. Tuminez

Wednesday, March 18: COVID-19 Commencement, Study Abroad, and Travel Updates

Subject: COVID-19 Commencement, Study Abroad, and Travel Updates

1. Commencement 2020 – Postponed 

Due to the unforeseeable impact of COVID-19, all institutions in the Utah System of Higher Education have decided to postpone their 2020 commencement ceremonies. For the protection of our students and their guests, faculty, and staff, UVU will postpone its commencement and convocations that were originally scheduled for April 30 and May 1. A new date will be announced shortly. We hope that our graduates and their families will join us then to celebrate their academic success. Planning is underway and we will provide additional details when confirmed. 

2. Update on UVU Travel and Study Abroad Programs

  • All UVU-sponsored Study Abroad programs (credit- or non-credit bearing) and any other UVU-sponsored international student travel are canceled through the end of the Summer first block (through June 26).
  • All other UVU-sponsored domestic and international travel for faculty and staff remain suspended through May 1.  

The International Travel Oversight Committee and Office of Global Engagement will continue to stay in contact with students and faculty already abroad to review their situations case-by-case.

For more information, see the Travel FAQ at uvu.info

 

Tuesday, March 17: COVID-19 Campus Update: Services & Staffing

Subject: COVID-19 Campus Update: Services & Staffing

Dear Wolverines,

Thank you for your patience, flexibility, and understanding as we navigate through the COVID-19 situation together. Our faculty, staff, and administrators have demonstrated great sensitivity, creativity, and resolve during this unusual time on your behalf. We particularly want to acknowledge those who answered the call to move more than 4,000 course sections from face-to-face to alternate and remote instruction and those working hard to ensure the safety and well-being of our students and employees.

In response to the evolving COVID-19 situation, UVU will implement the following changes while remaining open and operating under modified conditions. Supervisors will immediately begin to work to determine which employees must be on campus to carry out essential university functions and which can telecommute. Please work with your supervisor to establish your work plan. Also, as part of UVU’s modified operations, the following facilities and service changes are effective immediately:

  1. During the remainder of Spring Break (March 17-19), the Orem campus will open at 6:00 a.m. and close at 6:00 p.m. As scheduled, all campus locations are closed Friday, March 20 as part of Spring Break.
  2. UVU’s Wee Care Center (child care) is closed until further notice.
  3. The fitness center, bowling alley, and game section in the Student Life and Wellness Center (SLWC) are closed through May 1; all other SLWC services remain open.
  4. The Testing Center will remain closed until further notice.
  5. The computer lab in the Fulton Library and the SC 215 lab in the Sorensen Student Center will remain open; all other open labs will be closed until further notice.
  6. Academic advising services will be conducted predominantly online.
  7. Effective immediately, please use the grab-and-go options in dining services and practice social distancing while eating.
  8. An announcement regarding Commencement 2020 will be forthcoming.

Please note that essential service areas will remain open, with limited in-person staff. 

As the COVID-19 situation evolves, the FAQs listed on uvu.info will continue to be updated for your information and resource. Employees, please continue to work with your supervisors to clarify how your job function is impacted by this situation.

As a reminder, if you are sick, please stay home.

Thank you to the entire campus community for demonstrating exceptional care and accountability as we continue to deliver a meaningful education while protecting the health and safety of everyone.

We appreciate your patience and understanding as we continue to work through these extraordinary times. 

Sincerely,

Astrid S. Tuminez
President

Wayne Vaught
Provost

 

Sunday, March 15: Campus COVID-19 Update

Subject: Campus COVID-19 Update

UVU remains open, even through Spring Break, and is operating under modified conditions. We continue to monitor Utah’s evolving situation and COVID-19’s impact on your health and safety. Please review uvu.info for the latest information, posted on March 12 and 13. You can anticipate updated guidance Tuesday morning, March 17.

 

Friday, March 13Response to Utah K-12 school closures

Subject: Response to Utah K-12 school closures

On March 13, Governor Herbert announced the closing of public K-12 schools from March 16-27. Utah Valley University remains open under modified operations. We understand that these K-12 closures may cause unexpected disruptions for a portion of our employees in balancing their work responsibilities and childcare needs.

For employees in this situation, the university is providing additional flexibility for work schedules, including work from home, during the week of March 16. We hope this allows employees to address childcare arrangements. Employees must contact their supervisor to determine appropriate modifications to work schedules and/or location. Please note that Friday, March 20 is a UVU holiday and campus will be closed. More information from Human Resources will be coming early next week.

Thank you in advance for your continued support and understanding as we navigate this global issue together. As the university continues to serve our students, this situation requires us to use our best judgment to balance exceptional care with exceptional accountability.

Marilyn Meyer
Associate Vice President Human Resources
Chief Human Resources Officer
Utah Valley University

Thursday, March 12: UVU COVID-19 Update: Classes, Events, Travel

Subject: UVU COVID-19 Update: Classes, Events, Travel

Dear University Community,

The novel coronavirus (COVID-19) poses a serious but manageable threat to our community and state. As leaders of Utah Valley University, and in coordination with the Governor’s Office and the Utah System of Higher Education, we are taking thoughtful and deliberate action regarding COVID-19. Our primary objective is to protect your health and safety, especially those who are most vulnerable to this illness.

The following actions are being taken to slow the spread of the virus, while maintaining our mission to provide an exceptional educational experience. We understand that implementing these decisions will not be without challenges, but we are committed to the well-being of those we serve.

  • UVU is now at Code Yellow Alert
    There are no recorded cases of coronavirus among the UVU community, but due to current circumstances within Utah we are raising the level of alert to Code Yellow. All campus locations remain open while practicing social distancing. For up-to-date information about alert status, protective measures, and communication about COVID-19 contingency plans, please visit uvu.info.
  • Classes
    Effective Monday, March 23, Utah Valley University will begin offering most of its current face-to-face courses in an online format (Canvas) for the duration of spring semester, including final exams. Faculty are asked to begin that transition immediately. Online courses will continue uninterrupted. To allow transition time, modified courses will resume no later than Wednesday, March 25. Faculty will remain available for online consultation with students. Faculty must communicate their plans via Canvas announcements by March 18. If you have questions or concerns, send an email to academiccontinuity@uvu.edu.

    Faculty
    : For guidance and answers on how to move your classes online, please refer to the Office of Teaching and Learning. OTL will offer multiple training opportunities, including Canvas, Microsoft Teams, and Kaltura video recording. View training times and sign up for a spot. If you desire additional training, please contact OTL. Expect more detailed information from Faculty Senate President Anne Arendt in an email that will follow. Exceptions to online instruction may exist where classes require technical, hands-on, or laboratory instruction. Your dean, in consultation with Academic Affairs, will make decisions on which courses will continue to meet face-to-face.

    Students:
    Please log in to Canvas and check announcements to determine if your courses are being taught online or within the usual classroom setting. Instructors will post the status of each course by Wednesday, March 18, in Canvas announcements.
  • Events, Conferences, and Gatherings
    Effective Monday, March 16 through Friday, May 1, all university-sponsored events, conferences, and large gatherings are postponed or cancelled. Additional information will be forthcoming before that deadline. Visit this FAQ page for more details.

    No decision has been made regarding Commencement 2020 and related activities at this time. Expect more information regarding end-of-semester activities via email, Canvas, and uvu.info.
  • Travel
    All non-essential university-related travel, whether domestic or international, must be cancelled immediately through May 1, 2020. All study abroad and other educational programs that require travel are currently under review. Visit uvu.info for more.
  • Faculty and staff expectations
    At this point, all UVU campuses will remain open. All faculty and staff should continue to work as scheduled.
  • High-Risk Employees
    Those with elevated risk should work with Human Resources (HR) and supervisors for appropriate accommodations. Supervisors will consider job duties and individual circumstances when approving or assigning employees to telecommute. For more information, please visit the UVU HR Coronavirus (COVID-19) Employee Guide.
  • Campus Services
    All campus services will remain open, except for the testing center, while exercising necessary precautions. Visit uvu.info for more.
  • Performances
    Effective Monday, March 16, all performances at The Noorda and all other performing arts venues are cancelled through Friday, May 1.

    For the most up-to-date information regarding performances at the Noorda Center for the Performing Arts, visit The Noorda’s website. You may call the center’s Box Office at (801) 863-7529 for ticket information.
  • Athletics
    All Western Athletic Conference (WAC) competitions are cancelled until further notice. For updates and to continue following Wolverine sports, visit gouvu.com.

Students, we understand that our responses to COVID-19 dramatically disrupts your academic year, social aspects of your college experience, and schedules. We are empathetic to these concerns, but are taking these measures to protect you and those you care about. We appreciate the additional efforts our faculty and staff will make to ensure that, despite these trying circumstances, our students receive the best education possible. We are also grateful for our hardworking staff and their assistance in the implementation of these measures and the support provided to our university community.

We understand these changes and the uncertainty created by COVID-19 may have an impact on the emotional and/or mental well-being of some individuals. The Centers for Disease Control and Prevention (CDC) have shared resources regarding mental health and coping. Students may seek assistance through UVU’s Student Health Services if needed. Employees may seek help through the Employee Assistance Program.

Our campus is a welcoming environment, a tight-knit community of people who genuinely care for one another. It is within our mission to ensure the success of each of you. We know that while physical distance is necessary at this time, together we will endure this unique challenge.

Sincerely,

Astrid S. Tuminez
President

Utah Valley University

Wayne Vaught
Provost and Vice President of Academic Affairs

Utah Valley University

Tuesday, March 10: Coronavirus Impact on Spring Break

Subject: Coronavirus Impact on Spring Break

Dear UVU Students,

As you begin preparations for the upcoming Spring Break, we ask that your planning includes being attentive to the changing impact of the coronavirus (COVID-19) around the world. Here are a few resources available to help you prepare for a safe and enjoyable experience, wherever your travels may take you.

Please avoid traveling to areas to which the Centers for Disease Control and Prevention (CDC) assigned a Level 3 Travel Health Notice (restriction), such as China, South Korea, Iran, and Italy. Also, please note that the State Department is discouraging all non-essential international travel. If your personal circumstances necessitate travel to a restricted destination or a high-risk area, please notify the Dean of Students Office (801-863-8311; palmeral@uvu.edu). Doing this will coordinate your return with CDC protocols (including self-isolating for 14 days) and help ensure the safety of our Wolverine community. Be advised that additional restrictions may occur without notice, and airlines may cancel flights without warning.

In order to stay safe and have a memorable Spring Break for all the right reasons, please:

  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose, and mouth with unwashed hands. Avoid close contact with people who are sick with a cough and fever.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces.
  • Minimize communal food.
  • Please stay home if you feel sick, and urge others to do the same.

This is a rapidly changing situation. We will continue to work diligently to keep you and all our fellow Wolverines safe. For many of you, the steps we are taking to protect the health of the community may involve significant inconvenience. Please accept my gratitude in advance for your goodwill and understanding. We are here to support you. Please continue to check uvu.info for the latest information about UVU’s actions pertaining to COVID-19. Most of all, take the opportunity of Spring Break to recharge your batteries, have some fun, and be safe.

Sincerely,
Kyle Reyes, Ph.D.
Vice President of Student Affairs
Utah Valley University

Friday, March 6: UVU’s plan and latest response to COVID-19 (coronavirus)

Subject: UVU’s plan and latest response to COVID-19 (coronavirus)

Dear UVU Students, Faculty, and Staff,

As we shared with you via email on January 30 and February 27, UVU is closely monitoring the COVID-19 (coronavirus) outbreak domestically and internationally. Your safety and well-being are of the utmost importance to us, and we want you to know we are prepared and have a plan in place to address the impact of the virus. UVU leaders have successfully navigated this type of situation before with H1N1 and SARS, and we are confident we will do so again with COVID-19.

Here is what we currently know about COVID-19
The virus is slowly spreading in the U.S., and we are monitoring the situation closely. The best way to protect yourself is to be educated and prepared, and that is the purpose of this email, uvu.info, and future updates.

UVU has a COVID-19 response plan in place

You can find UVU’s COVID-19 response plan at uvu.info (please bookmark the page), where we will also post timely updates and other helpful information. It is UVU’s official source of COVID-19 and other campus operating conditions. We will also send you updates via UVUNeedtoKnow and the University’s Facebook and Twitter accounts.

UVU’s COVID-19 phone line
You may call UVU’s main phone line at 801-863-8888, where operators will help you find answers to your COVID-19 questions. Please review uvu.info before calling.

University travel update

Pursuant to UVU policy #252, institutional travel to countries under travel restrictions by the Center for Disease Control (CDC) at a level 3 is cancelled effective immediately. To date, that includes UVU’s 2020 spring semester China and Italy study abroad programs. Should travel restrictions be put in place for additional international destinations where UVU students and employees are on university business, immediate arrangements will be made for them to return home. UVU requests that any students, faculty, and staff that have traveled to Level 3 countries (as defined by the CDC) self-isolate and practice social distancing upon their return for a minimum of 14 days.

Domestic travel on university business is not currently restricted. However, if a student or employee does not want to travel due to the COVID-19 situation, they may choose to cancel their travel arrangements. If travel arrangements were made with university funds, the UVU department that authorized the travel will manage any cancellation fees or other fees.

More information regarding other domestic and international planned travel programs will be forthcoming as the COVID-19 situation evolves.

UVU’s COVID-19 workgroup and the sources of our information

Pursuant to Gov. Herbert’s and the Utah System of Higher Education’s direction, UVU has established a COVID-19 working group, led by Robin Ebmeyer, our director of Emergency Management/Safety. The working group is monitoring the COVID-19 situation on a daily basis and routinely updates President Tuminez, UVU’s central administration, and state officials. The group also monitors the CDC and U.S. State Department websites and other information sources.

As part of Robin’s responsibilities, she routinely meets with state and local health departments. Additionally, she works in a local hospital emergency room as a registered nurse.

UVU’s COVID-19 plan

UVU has created a four-tier, color-coded, infectious disease response plan that can be accessed at uvu.info. Currently, that website has a green banner at the top of the page, which indicates UVU is at Level 1 and operating under normal conditions. If the situation changes significantly, the level, color, and headline will be updated, and you will receive notifications through email, UVUNeedtoKnow, and social media. Descriptions of the four levels are listed below, and the complete plan can be found at uvu.info.

We have been working diligently on this plan for a long time. Our current information is available on uvu.info, and you can access UVU’s COVID-19 information phone line at 801-863-8888 should you have more questions.

Sincerely,

Astrid S. Tuminez
President
Utah Valley University

Wayne Vaught
Provost/Vice President of Academic Affairs
Utah Valley University

Anne Arendt
Faculty Senate President
Utah Valley University

Thursday, February 27: UVU continues to monitor coronavirus

Subject: UVU continues to monitor coronavirus

UVU Continues to Monitor Coronavirus This is a coronavirus update as of 2/27/2020. We are closely monitoring the coronavirus outbreak worldwide, including CDC updates and website. Locally, we are communicating daily with state and county health departments and emergency rooms. We and they have plans in place to handle the virus should it appear in Utah.

UVU’s Health Services clinic has seen cases of the flu, but no coronavirus. We are vigilant about our students’ safety. We have a protocol and alert systems in place to immediately warn everyone if the virus is detected, and instructions of what to do.

We recommend you see your doctor if you develop flu-like symptoms (e.g., fever, headache, chills, etc.). Currently, the virus has not been detected in Utah, but we will send immediate warnings if that should change.

For the latest coronavirus summary, see the Centers for Disease Control and Prevention (CDC) website or the UVU Safety/Emergency Management website.

Robin Ebmeyer
Director
Emergency Management, Environmental Health and Safety
Utah Valley University

Thursday, January 30: UVU monitoring coronavirus

Subject: UVU monitoring coronavirus

Dear students, faculty, and staff:

We are closely monitoring the coronavirus outbreak in China. Locally, we are communicating daily with state and county health departments and emergency rooms. They have plans in place to handle the virus should it appear in Utah.

UVU’s Health Services clinic has seen cases of the flu, but no coronavirus. We are vigilant about our students’ safety. We have a protocol and alert systems in place to immediately warn everyone if the virus is detected, and instructions of what to do.

We recommend you see your doctor if you develop flu-like symptoms (e.g., fever, headache, chills, etc.). Currently, state health officials say there is no need to worry that the virus is in Utah, but we will send immediate warnings if that should change.

For the latest coronavirus summary see the Centers for Disease Control and Prevention (CDC) website or the UVU Safety/Emergency Management website.

Robin Ebmeyer
Director
Emergency Management, Environmental Health and Safety
Utah Valley University

Laptop computer with a medical mask sitting on the keyboard.

Color-Coded Alert Levels

Read the Full Plan

Level 1: Green

  • COVID-19 has been detected around the world, but it is not a threat in Utah.
  • Everyone comes to work, unless sick.
  • All UVU campuses: Normal operations.

Read the Full Level 1: Green Plan

Level 1: Green: Normal Operations, Get Ready

Criteria: An emerging novel virus has appeared in the world. The CDC and WHO are monitoring it and sending out information.  There is concern it could spread and become a pandemic situation. The virus may not be in the U.S. yet or there may be very few cases.  The virus may not be in Utah, or very few cases.

Campus Status: Normal Operations

Travel Restriction:

  • Review all UVU associated travel.
  • If there are people in countries that are affected, consider their evacuation.
  • Monitor the CDC and State Department website for travel advisories.
  • Review upcoming travel (study abroad, conferences, other) and consider cancelling travel of all kind to Level #3 (CDC) affected countries.

Employees:

  • Everyone comes to work, unless sick, then contact supervisors.
  • Communicate to campus community the situation is being monitored and there will be continued communications.

Human Resources:

  • Review policies for telework, time off, sick time off, quarantine time off, etc.

Campus Communication:

  • Begin communication of protective actions.
  • Create a communications plan for campus. How often, who says what and when.
  • Set up uvu.info with information and continued updates of information.

Activation of an EOC:

  • Consider a select group to meet and create a work group to assess, monitor, evaluate, assist in information gathering, status updates, communication with administration.
  • Consider convening employee/student forums to give information and field questions and concerns.
  • Monitor State and Local Health Departments, CDC, U.S. State Department, progression of virus.

Personal Protective Measures:

  • Encourage employees to participate in protective actions and care. Wash hands, don’t touch face, social isolation, stay home if sick.
  • Work with supervisors if appropriate to work from home.

 

Environmental Actions: 

  • Custodial will increase focus on cleaning surfaces that are touched often, such as doorknobs, handrails, bathroom doors, bathrooms, flat surfaces and so on.
  • Monitor cleaning supplies and other needed supplies. Order more if needed.

Academics:

  • Communicate plans for students and faculty for the rest of the semester and beyond.
  • Begin a review of courses and how to continue if not in the classrooms.
  • Consider how to continue with labs or other face to face situations using social distancing.
  • Consider what training may be needed and who will need it, if transition to online occurs.

IT: 

  • Review processes for moving course work online or using other technology.
  • What is the capacity and capability now?
  • What can be completed now to make the transition easier in future weeks or months.
  • Create training for staff and faculty on how to use technology platforms going forward.

Campus Services:

  • Review and explore options for offering business services online, such as cashier, financial aid, others.

Athletics: 

  • Review NCAA guidelines regarding situation. Are there specific guidelines?

Events (UCCU/Brent Brown Ballfield/Lockhart Arena):

  • Review contracts with upcoming events.

Student Health Services:

  • Review protocols and guidelines of caring for sick students.
  • Monitor CDC recommendations for healthcare workers and care of those presenting sick.
  • Provide education to health clinic employees as needed.
  • Consider ordering additional supplies.

Supplies/equipment:

  • Review emergency supplies, such as N-95 masks, surgical masks, fit-test kits, gloves, disinfectants, cleaning supplies, other medical supplies.

Level 2: Yellow

  • COVID-19 continues to spread to many countries, and confirmed cases are in Utah.
  • It is possible that some on campus could have the virus, but no confirmation.
  • There may have been a death in Utah.
  • All UVU campuses: Modified operations.
  • Transition to online classes begins, telework begins as possible.

Read the Full Level 2: Yellow Plan

Level 2: Yellow: Normal Operations, Get Set

Criteria: Virus has spread to many countries in the world including the U.S. AND Utah. Possible that students, faculty, and staff have the virus, very few. There may be deaths from the virus in Utah, very few.

Campus Status: Modify Operations

Travel Restriction:

  • Continue to review all upcoming UVU associated travel, study abroad, athletics, conferences.
  • If additional countries have been added to the CDC or U.S. State Department do not travel list, review if UVU has any people in those countries and consider their evacuation.
  • Continue to monitor the CDC and U.S. State Department website for their advisories.

Employees:

  • Everyone comes to work.
  • Depending on the disease and who may be high risk, consider work from home options.
  • Continue regular communication of the situation and update the uvu.info website frequently.
  • If sick, do not come to work.
  • If employees are caring for ill at home, can they work from home?
  • Enforce sick procedures for the day care.
  • Review work from home agreement (HR)

Human Resources:

  • Review procedures/guidelines for telework, time off, sick time off, quarantine, etc.
  • Consider communication with campus community of these procedures/guidelines.
  • Could post information on uvu.info.
  • Monitor and report absenteeism of employees if and as possible.

Campus Communication:

  • Continue updating campus by way of uvu.info, emails, other as needed.
  • Continue to monitor CDC, State Health Department, and Local Health Department communications.
  • Establish contact with State and Local Health Departments.

Activate an EOC:

  • Select those people needed to assemble regularly and review overall operations, upcoming issues and challenges as they arise.
  • This group is a cross section of campus and would add or take away people as necessary.
  • Monitor K-12 actions (class cancellation other modification)

Personal Protective Measures:

  • Encourage employees to participate in self-care and health wellness.
  • Wash hands, don’t touch face, stay home if sick.
  • Work with supervisors if appropriate to work from home.
  • Review social distancing and cough/sneeze etiquette.
  • Consider holding scheduled face to face meetings in another way, use technology.

Environmental Actions: 

  • Custodial will continue the focus on cleaning surfaces that are touched often, such as doorknobs, handrails, bathroom doors, bathrooms, flat surfaces and so on.
  • Consider additional trash cans.
  • Consider additional hand sanitizer.

Academics:

  • Consider moving to online teaching as much as possible.
  • Consider how to continue with face to face labs using social distancing, proper cleaning.
  • Monitor absenteeism of faculty and students if possible.
  • Look at alternative assignments for students if they cannot come to class.

IT: 

  • Continue to support IT operations that assist in classes being moved to an online format.
  • Support and educate employees on how to use technology (Microsoft Teams, video conferencing, etc.)
  • What is the capacity and capability now?
  • Support any websites or webpages that need to be regularly updated with information.

Campus Services:

  • Continue the review of offering business services online, such as cashier, financial aid, others
  • Determine what the essential business services are and how to continue to offer them (using technology, social distancing, online)

Athletics: 

  • Review NCAA guidelines as they come out.
  • Communicate with students and coaches.
  • Use social distancing as possible for practices, ensure athletes do not participate if sick.

Events (UCCU, Brent Brown Ballfield, Lockhart Arena):

  • Continue to review upcoming events and monitor recommendations from state or local government entities (health department, governor, mayor) regarding mass gatherings.

Student Health Services:

  • Monitor number of sick students being seen.
  • Report any unusual conditions.
  • Monitor State/Local Health Departments for recommendations.
  • Monitor CDC for recommendations of caring for the sick.
  • Monitor medical supplies.
  • Order extra supplies that may be needed.

Supplies/Equipment:

  • Monitor custodial supplies.
  • Monitor emergency supplies.
  • Monitor medical supplies.
  • Monitor other applicable supplies.

Level 3: Orange

  • Campus is open under modified conditions (determined by administration/faculty leadership).
  • Virus is widespread, including hundreds in Utah testing positive; there have been deaths in the state.
  • Some on UVU campus have become sick.
  • Classes have moved to an online environment. Employees that are able to work from home.
  • The Governor of Utah has issued a "shelter in place" or "stay at home" ORDER.

Read the Full Level 3: Orange Plan

Level 3: Orange: Go

Criteria: Campus is open under modified conditions to be determined by administration and faculty leadership. Virus is widespread, hundreds of people have the virus in Utah.  UVU students, faculty, and staff are sick, have moved to online or telework, or staying away. There have been deaths related to COVID-19 in Utah. Have transitioned to an online learning environment exclusively. The Governor of Utah has issued a Shelter in Place or stay at home order.

Campus Status:

  • Essential services as determined may remain open. To be determined by administration.
  • Very few if any labs are on campus. To be determined by faculty leadership.
  • Classes have transitioned to online.

Travel Restriction:

  • Continue monitoring UVU associated travel, study abroad, athletics, conferences.
  • If additional countries have been added to the CDC or U.S. State Department do not travel list, review if UVU has any people in those countries and consider their evacuation.
  • Consider cancellation of travel internationally and possibly domestically.
  • Continue to monitor the CDC and U.S. State Department website for their advisories.
  • Review possible upcoming deadlines for travel planning or payment of funds as it relates to travel.

Employees:

  • Consider telework options as possible. Those that can work at home should be at home.
  • Review those that are high risk and the possibility of sending them home.
  • Review any directives or orders given by State or local government.
  • No face to face meetings, unless social distancing can be maintained, and less than 10 people are in the room. Use technology to continue business.
  • Maintain regular communication of the situation and update the uvu.info website at least weekly.
  • Close the day care, if this has not occurred.

Human Resources:

  • Assist with telework.
  • Post updates for employees on uvu.info.
  • Monitor and report absenteeism of employees.
  • Communicate protocols or employees who run out of sick time or PTO.

Campus Communication:

  • Continue updating campus by way of uvu.info, emails, other as needed.
  • Anticipate needed communication for future and begin developing templates.
  • Keep any websites or webpages updated with most current information.

Activate an EOC:

  • Meet (using technology or face to face if necessary) regularly.
  • Increase or decrease those involved as necessary
  • Monitor CDC, State Department, WHO.
  • Monitor K-12 actions (class cancellation)
  • Continue contact with State and Local Health Departments.
  • Develop regular communication with administration, may be scheduled.
  • Request updates and challenges from EOC members, this would be communicated with the President and Cabinet members (Policy Group)

Personal Protective Measures:

  • Continue encouraging employees to participate in protective care.
  • Wash hands, don’t touch face, stay home if sick.
  • Work with supervisors if appropriate to work from home.
  • Review social distancing and cough/sneeze etiquette.
  • Discontinue face to face meetings, continue to meet in other ways, use technology.

Environmental Actions: 

  • Custodial will continue the focus on cleaning surfaces that are touched often, such as doorknobs, handrails, bathroom doors, bathrooms, flat surfaces and so on.
  • May consider altered schedules and reducing workforce if buildings are shut down or there is limited access to campus (only certain buildings are open).

Academics:

  • Move to online teaching. There should be very little classroom gathering.
  • Any gathering would need to be approved of by Academic Leadership.
  • Monitor absenteeism of faculty and students.

IT: 

  • Continue to support IT operations that assist in classes being moved to an online format.
  • Support and educate employees on how to use technology. (Microsoft Teams, video conferencing, etc.)
  • What is the capacity and capability now?

Campus Services:

  • Consider closing some campus services.
  • Maintain other campus services through online options.
  • Consider altered hours of business services or other services.
  • Consider closing some buildings that have very low utilization. Limit access to campus.

 Athletics: 

  • Review NCAA guidelines as they come out.
  • Communicate with students and coaches.
  • Consider sports events without the audience, unless otherwise directed by NCAA.
  • Consider cancellation of sporting events. This directive may come from another source.

Events (UCCU, Brent Brown Ballfield, Lockhart Arena):

  • Consider cancellation of events. This should be based off recommendations from health departments and state officials regarding mass gathering protocols.

Student Health Services:

  • Monitor number of sick students being seen.
  • Report any unusual conditions to local health department.
  • Monitor State/Local Health Departments for recommendations.
  • Monitor CDC for recommendations of caring for the sick.
  • Monitor medical supplies.
  • Consider closure of clinic.

Supplies/Equipment:

  • Monitor custodial, emergency, medical supplies

Level 4: Red

  • The virus has affected thousands in Utah, possibly several hundred in Utah County.
  • The death rate has increased dramatically in Utah, to include possible deaths in Utah County.
  • The Governor of Utah has issued a "shelter in place" or "stay at home" ORDER.
  • All UVU Campuses close, leaving very few essential services open (PD, some facilities).

Read the Full Level 4: Red Plan

Level 4: Red: Closed Until Further Notice

Criteria:  Virus has affected thousands of people in Utah. The death rate has increased in Utah. Maybe a death of a UVU student, faculty, or staff. Need to close campus completely except for PD, facilities, and very few essential services.

Campus Status:

  • Campus is closed.
  • Determine what will stay open if anything. Police, some facilities, other.
  • Provide security for the campus.

Travel Restriction:

  • Monitoring UVU associated travel for the future.
  • Continue to monitor the U.S. State Department website for their advisories.

Employees:

  • Employees are home.
  • As many as possible work from home. Those whose job can only be completed on campus are home.
  • Maintain regular communicate of the situation and update the uvu.info website at least weekly.
  • Day care closed.
  • Some essential staff will continue to come to work. To be determined by administration.

Human Resources:

  • Assist with telework.
  • Post updates for employees on uvu.info.
  • Communicate what happens for employees who can only work while on campus.
  • Communicate protocols or employees who run out of sick time or PTO.

Campus Communication:

  • Continue updating campus by way of uvu.info, emails, other as needed.
  • Continue contact with State and Local Health Departments.

Activate an EOC:

  • Meet (using technology or face to face if necessary) regularly.
  • Increase or decrease those involved as necessary
  • Monitor CDC, State Department, WHO.
  • Monitor K-12 actions (class cancellation). Have likely cancelled at this point.
  • Review protocols for reopening campus. What criteria must be met to open.

Personal Protective Measures:

  • Continue encouraging employees to participate in protective care.
  • Wash hands, don’t touch face, stay home if sick.

Environmental Actions: 

  • Limited custodial services to maintain the campus cleanliness.

Academics:

  • Monitor online classes.
  • Create a way to communicate issues, challenges, problems with online courses.
  • Communicate any academic updates to faculty.
  • Consider course cancellation, if online does not meet what is needed.

IT: 

  • Support IT operations that assist online classes.
  • As possible fix what may be going wrong with online classes.
  • Support and educate employees on how to use technology. (Microsoft Teams, video conferencing, etc.)
  • What is the capacity and capability now?

Campus Services:

  • Maintain select campus services through online options.

 Athletics: 

  • Follow NCAA guidelines as they come out.
  • Communicate with student athletes and coaches.

Events (UCCU, Brent Brown Ballfield, Lockhart Arena):

  • Cancellation of events. This should be based off recommendations from health departments regarding mass gathering protocols. This may have already occurred.
  • Review any upcoming events.

Student Health Services:

  • Clinic closure.
  • EMS closure.
  • Review what supplies will be needed to reopen.

Supplies/Equipment:

  • Resupply any needs.

Recovery: Return to Normal

  • Monitor the CDC and state and local health departments for information about reopening.
  • Determine criteria for reopening.
  • Review all business services.
  • Consider economic impact.
  • Consider reputational issues.
  • Consider compliance issues as the campus reopens, if any.
  • Other.

How to Protect Your Health

Coronavirus spreads in the same way as influenza. You can protect yourself by taking common sense precautions used to avoid other viruses.

  • Avoid shaking hands. Use a fist bump, slight bow, elbow bump, etc.
  • Avoid touching your face.
  • Wash your hands frequently with antibacterial soap for 10-20 seconds and use a greater than 60% alcohol-based hand sanitizer when you have been in contact with other people.
  • Use your knuckle to touch light switches, elevator buttons, etc. Lift gasoline dispensers with a paper towel or gloves.
  • Avoid public door handles. Use a paper towel, fist, or hip to open doors if possible.
  • Use disinfectant wipes at stores where available. Wipe the handle and child seat of grocery carts.
  • Get an appropriate amount of sleep.
  • Drink plenty of fluids.
  • Eat healthy food.
  • Stay home if you become ill (fever, cough, and body aches).
  • Cough or sneeze into a disposable tissue and discard it, or cough or sneeze against your arm (not into your hands) if you don’t have a tissue.
  • Seek medical treatment if necessary.

Two hands doing a fist bump, washing hands, and cleaning a surface.

Coronavirus Q&A

What is the coronavirus?

The coronavirus (aka COVID-19, 2019 Novel Coronavirus, Wuhan China) is a new strain of an existing virus. COVID-19 follows outbreaks of other coronaviruses such as “SARS”in 2003-2004, and “MERS” in 2013-2015. COVID-19 has been found in humans in numerous countries including the United States.

What are the symptoms?

The symptoms of Novel Coronavirus range from mild to severe, and include cough, fever, and shortness of breath. Symptoms are similar to pneumonia, influenza, and the common cold. Only a diagnostic test can confirm if an individual has coronavirus.

How is it transmitted?

Person-to-person transmission is likely between people in close contact (six feet). When an infected person coughs or sneezes, respiratory droplets could land on nearby people and inhaled. The U.S. Centers for Disease Control and Prevention says it may be possible for a person to become infected by touching a surface or object that has the virus on it and then touching their own mouth, nose, or eyes.

What is the incubation period?

The incubation is about the same time it takes between exposure and the onset of symptoms. This information is not yet known for COVID-19, but based on other coronavirus outbreaks it is thought to be between two and seven days, with rare cases of up to two weeks.

Should I wear a face mask?

The CDC doesn’t currently recommend any healthy person wear a mask, and doctors warn adjusting, putting on, and taking off a mask could backfire by exposing your face to your hands.

How concerned should I be?

Cases range from mild to severe. The fatality rate is not yet known but is projected to be at 3%. The fatality rate is higher than annual influenza rates. Prior outbreaks of coronavirus also had higher fatality rates. Stay on top of CDC updates and guidance, as well as information from state and local health departments.

How is the coronavirus treated?

There is no known effective treatment for the virus. There is not currently a vaccine. Severe symptoms are medically treated under quarantine protocol in a hospital setting. Complications, such as respiratory failure, may be treated with mechanical ventilation.