FERPA

WHAT IS FERPA?

FERPA stands for the Family Educational Rights and Privacy Act. The act came about in 1974 and has been amended periodically since that time. Essentially, FERPA governs the protection and release of student education records.

Many records exist across the University that are directly related to students. UVU, in accordance with FERPA, protects student education records and information from unauthorized disclosure.

WHAT ARE STUDENT EDUCATION RECORDS?

An education record is any record which contains information that is personally identifiable to a student and is maintained by the university or by a party or organization acting on behalf of the university.

Education records may include:

    • Written and printed documents
    • Magnetic tape (mirofilm and microfiche)
    • Film
    • Diskette or CDs
    • Video or audio tapes and files

This includes transcripts or other records obtained from a school in which a student was previously enrolled.

STUDENT RIGHTS UNDER FERPA

    • The right to inspect and review your records.
    • The right to seek an amendment to your education records which you believe are inaccurate, misleading, or otherwise in violation of your privacy rights.
    • The right to restrict the disclosure of Directory Information, except in specific circumstances where unauthorized disclosure of Directory Information is permitted.
    • The right to file a complaint with the Department of Education's Family Policy Compliance Office concerning alleged failures by the university to comply with FERPA.

Resources & Forms

Student Information Release Authorization (online form)

Prevent Disclosure of Directory Information (PDF Form)

What is an Education Record?

An education record is any record which contains information that is personally identifiable to a student and is maintained by the university or by a party or organization acting on behalf of the university.

Education records may include:

  • Written and printed documents
  • Electronic media
  • Magnetic tape (microfilm and microfiche)
  • Film
  • Diskette or CDs
  • Video or audio tapes

This includes transcripts or other records obtained from a school in which a student was previously enrolled.

What information is not considered an Education Record?

  • Sole possession records or private notes of individual staff or faculty that are not accessible or released to other personnel
  • Law enforcement or campus security records
  • Employee records (unless contingent upon attendance)
  • Medical records
  • Alumni records

CATEGORIES OF INFORMATION AND RECORDS

It is important to note that there is a distinction in the types of information and records that may or may not be disclosed to others:

Directory

General information that may be released to anyone without student consent, unless the student has explicitly prohibited release. These are things that could, for example, show up in the program distributed at the graduation ceremonies. Each institution is allowed some flexibility in determining what is considered directory information at that institution.

At UVU, this information is:

  • Student Name
  • Student ID
  • Telephone Number
  • UVU Email Address
  • Hometown City and State
  • Verification of Current Enrollment
  • Dates of Enrollment
  • Degrees Conferred, Dates, Major or Field of Concentration and Honors Received.

Directory information definitions are subject to change.

Instructions and Forms

Non-Directory

This information may not be released without the express written consent of the student.

It includes, but is not limited to:

  • Grades
  • GPA
  • Date of Birth
  • Mailing / Permanent Address
  • Social Security Number
  • Other records not found in the 'Directory Information' category

Directory information definitions are subject to change.

Instructions and Forms

Need more information?

Visit:

Registration/Records Office, BA 113

Call:

801-863-3171

Mailing Address:
Registration/Records Office MS 213
Utah Valley University, 800 west University Parkway
Orem, UT 84058