Accounts Payable

Accounts Payable performs general payment and accounting tasks, including reviewing and processing invoices, check requests, independent contractor payments, and maintaining vendor files and records.

Check Requests

  • Check Requests are intended to generate payments to individuals or organizations for transactions not involving the purchase of goods or services, such as:
    • Personal Reimbursements ($150 or less)
    • Grant Payments
    • Department Refunds
    • Cash Awards (non-employees)
  • The Check Request Form can be found in Wolverine Marketplace. Departments should follow the instructions on the form.
  • The individual or organization being paid will need to be setup in Wolverine Marketplace before the Check Request Form can be submitted. Please see more about Vendor Setup below.

Independent Contractor Payments

  • An independent contractor is an individual that provides personal services to the University in such a manner as to be free from University control over performance. Typically, the independent contractor has a principal place of business other than the University, has a business license, and offers services to the general public.
  • The Independent Contractor Payment Form can be found in Wolverine Marketplace. Departments should follow the instructions on the form. The form should be submitted after the independent contractor has performed the service.
  • Departments should ensure they are complying with Policy 210 Independent Contractors before engaging an independent contractor for services.
  • The independent contractor being paid will need to be setup in Wolverine Marketplace before the Check Request Form can be submitted. Please see more about Vendor Setup below.

Vendor Setup

  • Accounts Payable sets up vendors for Check Requests, Independent Contractors, and Mileage Reimbursements.
  • To request a new vendor setup, departments should submit the AP Vendor Setup Request Form in Wolverine Marketplace. Departments should follow the instructions on the form.
  • A completed W-9 form is required for cash awards and independent contractors and will need to be attached to the AP Vendor Setup Request Form.
  • Departments will receive a notification from Wolverine Marketplace when the vendor has been setup.

Invoices

  • If a department receives an invoice for goods or services ordered via purchase order, please promptly send the invoice to ap@uvu.edu or intercampus mail it to MS109AP. Invoices should not be held by departments. Failure to forward invoices to Accounts Payable may result in late fees or interest charges.
  • To check on the payment status of an invoice, departments can use Wolverine Marketplace to look up the originating purchase order and corresponding invoices.
  • Accounts Payable's mailing address is:
    • Utah Valley University Accounts Payable
      800 W University Pkwy
      MS109AP
      Orem, UT 84058
  • For any other questions regarding invoices, please contact Accounts Payable at ap@uvu.edu or call the applicable A/P technician.

Checks

  • Checks are generally printed and disbursed once every business day by Finance & Business Services
  • As an exception, checks can be held for pickup by a department. To request a held check, please notify Accounts Payable. Finance & Business Services will notify the department when the held check is ready to be picked up at BA109.
  • If a vendor contacts a department about not receiving a check or payment, please have the vendor contact Accounts Payable for assistance.

Accounts Payable Staff

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