UVU continues to closely monitor the COVID-19 (coronavirus) outbreak domestically and internationally. Your safety and well-being are of the utmost importance to us. UVU's COVID-19 response plan contains the most timely updates and provides helpful information. More details including the COVID-19 Recovery Plan are on the COVID-19 information website. 

Thank you for your efforts to help the university fulfill its education mission while adhering to public health recommendations to keep our community healthy. The best way to protect yourself is to be educated and prepared while using basic preventative measures.

Reporting COVID-19 and Protecting Yourself and Others

Required Face Coverings  WAYS TO PROTECT AGAINST COVID-19  COVID-19 self-Reporting Form for illness or exposure    returning to work after illness or exposure form      ManagemenT Return to campus Guidance 

Please see additional resources and forms below under "UVU Employee Resources."

  

HR COVID-19 Updates

This list includes the most recent updates specific to Employees. 

05-07-21: UVAnnounce Masks

Congratulations, Wolverines, on completing another semester!

As each day passes, we get closer to lifting pandemic restrictions — but we’re not there quite yet. This week, Utah reached some important criteria outlined in H.B. 294, moving us closer to lifting restrictions. The progress is encouraging, and we are excited about the direction we are moving as a state.

Utah County, however, remains at a moderate transmission level. Because of this, UVU will continue to require masks. Utah County is approaching the criteria set by the Utah Department of Health that will downgrade the transmission level, which would lead to easing safety protocols. So far, the following criteria have been met:

  • ICU utilization, including how many people are hospitalized with COVID-19.
  • Percent positivity, meaning out of how many tested, how many are positive for COVID-infection.

The one criterion left to meet relates to how many people currently have the virus. Utah County needs to be below 100 people ill out of every 100,000. We are close and moving in the right direction — but until we reach that mark as a county, UVU will require everyone on campus to continue wearing masks. This requirement is consistent with our commitment to keeping our campus as safe and healthy as possible. We ask for your persistence and patience.

We would also like to remind you that free COVID-19 vaccines are now available on campus for you and your immediate family members over the age of 18. You can make an appointment to receive either the Moderna or the Johnson & Johnson vaccine. We encourage you to take advantage of this opportunity. It is another step that will lead to a healthy and safe campus community. Staring Monday, testing and vaccines will move to the Pope Science Building Atrium and stay there throughout the summer.

Sincerely,

Robin Ebmeyer

Director of Emergency Management and Safety

Utah Valley University

04-28-21: Vaccine on Campus starting 4/29

Dear Students, Faculty, and Staff,

A COVID-19 vaccination clinic will open at UVU on April 29. We are excited to offer the Moderna and Johnson & Johnson vaccines to all students, faculty, staff, and immediate family members who are 18 and older. 

The vaccination clinic is being held in conjunction with the Utah Department of Health and will be in the Sorensen Student Center Ballroom until May 10. It will then move to the Science Atrium in the Pope Science Building. Asymptomatic testing for COVID-19 will also move to that location at that time. 

Please utilize the sign-up form provided to make an appointment to receive your vaccine. The form is also accessible from the UVU homepage.

We hope that you will take advantage of this opportunity to get your free vaccination. By protecting yourself, you are also protecting the UVU community and helping us resume normal activities.  

 

Sincerely, 

Robin Ebmeyer
Director of Emergency Management, Environmental Health, and Safety 

04-22-2021: Remote Work Policy Updates

Colleagues,

 

This past year has brought many changes to UVU. Thank you for your dedication and hard work during this time. We have seen many exceptional results throughout the university because of your efforts, care, and resilience. 

 

Prior to the pandemic, we formed a task force to help us enhance our culture of trust by shifting to more remote work. As I announced in Talk with Tuminez today, a more permanent process is now in place.

 

By providing an option for either part- or full-time remote work for many positions, we help support Governor Cox’s A New Workplace: Modernizing Where, How and When Utah Works and show exceptional accountability with our resources. This will offer more flexibility and help with traffic, parking, and office space on campus.

 

Utah’s workforce is rapidly changing. Allowing additional remote work options will position UVU as a leader, which helps us acquire and retain the best possible faculty and staff. Thanks to our Digital Transformation division, many tools have been put in place to support more remote work. 

 

If you have a desire to work remotely, please start a conversation with your supervisor to discuss if your position is approved to work remotely. Additional information on this process and agreement can be found on the Remote Work page in myUVU. For more detailed information, register for one of the trainings that will begin on April 23. The agreement will be available to fill out beginning May 1. 

 

I want to thank Vice-Presidents Linda Makin and Val Peterson, our HR leadership, and everyone on the task force for their exceptional results in setting us up for a culture shift in how we work.

 

 

With warm regards,

 

Dr. Astrid S. Tuminez

President

Utah Valley University

Exceptional Care, Exceptional Accountability, Exceptional Results

 

02-19-2021: UVU Need to Know - Mask Requirement Update

Students, Faculty, and Staff,

Due to high transmission levels, the Utah Department of Health’s mandate to wear a mask remains in force in Utah County and the state. As variants of the virus surface in Utah and the U.S., UVU will continue to require that everyone wear masks on campus until the COVID-19 virus is under control (a criterion set by the Utah Department of Health).

We have learned some masks are more effective than others. The following information comes from the Center for Disease Control and Prevention’s recommendations. These guidelines are the result of research conducted regarding masks.

UVU strongly recommends the campus community use masks that have been shown to provide better protection, as listed below:

  • Tightly fitted masks on the face (those with a nose wire are best, as they create fewer air gaps and enable less spread of respiratory droplets)
  • Double masks (surgical and fabric)
  • Fabric masks with several layers (two to three)
  • *Surgical masks
  • N95 or KN95/NIOSH-approved respirators (no need to double mask)
  • Gaiters with at least two layers of fabric

*This link provides additional assistance on ways to make your mask fit more snugly to offer better protection.

Masks or face coverings that do NOT offer as much protection and are thus not seen as appropriate at UVU include:

  • Bandanas
  • Scarves
  • Small plastic face shields that do NOT cover the entire face

At times, there are reasons why a person may not be able to wear a mask. We ask students to work with Accessibility Services for an accommodation. We ask employees to work with Human Resources for an accommodation. Usually, an approved accommodation is to replace a mask with a full-face shield (covering the entire face). In cases where this is not a viable option, we will work with the individual to seek other appropriate and protective alternatives.

Thank you for your diligence in wearing masks, practicing social distancing, and testing for the COVID-19 virus. We all appreciate your efforts to keep our community safe.

Sincerely,

Robin Ebmeyer

Director of Emergency Management and Safety

Utah Valley University

 

 

10-19-2020: UVU Need to Know - Transmission Index Changes

Students, Faculty, and Staff,

Governor Gary Herbert announced a new COVID 19 response systemwhich took effect last Thursday. The state has moved from a color-coded restriction system to a level of transmission system that designates each county as at a high, medium, or low transmission level. It’s based on the following data:

  • 7-day average percent positivity (how many people out of 100 test positive)
  • 14-day case rate per 100,000 population (how many people test positive)
  • Statewide ICU utilization, two parts:
    • ICU occupancy overall 
    • Percentage of ICU beds occupied by COVID-19 patients 

Counties that meet two of three criteria of case rates, positive rates, and ICU utilization will be moved to the appropriate transmission level. Counties may move from lower to higher transmission levels weekly, but those ranked as high transmission areas will remain at that level for two weeks. Reporting will occur every Thursday.

How does this impact Utah Valley University? 

We will match the new high, moderate, and low categories, corresponding with our directives found in red, orange, yellow, and green statuses. Our model was created in conjunction with state and local health departments and the system of higher education. It is more specific to our campus but aligns with the state’s new guidelines. 

Movement from one level to another will change restrictions such as mask-wearing, physical distancing, social gatherings, etc. Utah County is currently categorized as a high-transmission area. UVU has monitored public health metrics during the pandemic and will continue to do so. We can all help our county move to a lower level by being proactive, wearing masks, social distancing, practicing good hygiene, and avoiding contact with others when sick. We also request students and employees fill out the self-reporting form, whether ill or exposed, as this helps us mitigate clusters of the virus and make care recommendations. Controlling campus spread keeps our campuses open.

With highest regards,

Robin Ebmeyer 

Director of Emergency Management and Safety

Utah Valley University

09-18-2020: UVU Need to Know  - Protocol for positive COVID-19 case

Dear Colleagues,

Like you, we are watching the spike in COVID-19 cases in Utah, and particularly in Utah County, with concern. We remain committed to the safety of our students, faculty, and staff. We are working closely with both state and local health departments daily to determine appropriate protocol. 

CAMPUS SAFETY GUIDELINES:

Remember, we need to “Stay Safe to Stay Open,” so please continue to be vigilant in following health and safety guidelines.

GUIDELINES SHOULD SOMEONE TEST POSITIVE: 

During this time of uncertainty, we understand there may still be questions regarding appropriate actions if you test positive to the COVID-19 virus, or it is detected in your area.

Please follow these procedures:

If someone in your area becomes ill

  • If someone in your class, area, or department becomes ill or thinks they have been exposed to COVID-19, they should complete the COVID-19 Self-Reporting Form for Illness or Exposure.
  • If someone (student or employee) is ill, instructors or supervisors should ask them to leave campus.
  • Continued social distancing and masking precautions are very effective measures that lower the risk when interacting with people at work.
  • Employees (full time and part-time) are encouraged to reach out to Human Resources to discuss leave options if needed.

If someone you live with or have close contact with becomes ill

  • If someone you live with or have continued close contact with becomes ill or tests positive, you have likely been exposed and should stay home. Employees should notify their supervisors and complete the COVID-19 Self-Reporting Form for Illness or Exposure.
    • Close contact is defined by CDC as someone who was within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to test specimen collection) until the time the patient is isolated. (updated to new CDC definition Jan  2021)

What happens next?

  • Departments should not shut down on their own if someone is ill, or if a co-worker was exposed to someone outside of the department who is ill. Instead, instructors or supervisors should send the affected individual home. Ask them to complete the COVID-19 Self-Reporting Form for Illness or Exposure. Consult with Robin Ebmeyer, director of emergency management and safety, and the dean or AVP of the affected area to make an action plan. It is essential to continue to provide services, but ensuring health and safety remains the first priority.
    • If someone in an area, department, or office recently tested positive for COVID-19, let Custodial Services know, and they will conduct deep cleaning. The classrooms are thoroughly cleaned every night. 
      • UVU’s Contact Tracing Team will review self-reporting forms, and a representative from the team will contact these individuals and any who meet the criteria of close contact with more information. 
      • Completing these forms helps the university identify and notify other students, faculty, and staff who may have interacted and possibly exposed. No identities will be revealed. This is one way to help stop the spread of COVID-19 and keep UVU open. If close contact occurred with someone who tested positive, the contact tracers will notify the respective individuals and give specific instructions. 
      • If a student receives an email stating someone in their class has tested positive, this is informational and provided to help them make their own action plan. 

We hope this guidance clarifies procedures and assists you in your efforts to continue to deliver a quality experience for our students who are relying on all of us to provide a safe, productive, and supportive campus environment. Thank you for your tremendous efforts and exceptional care. 

Sincerely,

Wayne Vaught

Provost 

Vice President of Academic Affairs 


Val Peterson

Vice President of Finance and Administration 

Additional Updates - Archived

Refer to the HR COVID-19 Archive for the full list of COVID-19 employee related communications. Please note COVID-19 communications are dated, and may no longer be relevant to the current COVID-19 situation. Please visit  the Return to Campus website for campus updates

Wellness

As the coronavirus (COVID-19) pandemic continues to evolve, the safety and well-being of our UVU colleagues continue to be at the forefront of our thoughts.

It is important to remember that your mental health is just as important as your physical health. Experiencing stress, anxiety, depression, grief, and/or uncertainty is normal when dealing with unusual circumstances that are out of our control. Maintaining good mental health can help you and your family better cope with COVID-19 and the uncertainty it is creating. HR Benefits has compiled a list of resources available to help you during this uncertainty.  

Current information regarding medical and pharmacy benefits related to COVID-19 can be found under COVID-19 Documents.

COVID-19 testing is covered at 100% in-network and out-of-network for covered employees if medically necessary and ordered by a physician. Testing is not covered by insurance for personal travel. Refer to the Intermountain Healthcare testing locations or call Mountain Point Medical Center in Lehi. It is encouraged to call ahead to see if testing is advised or available. On Campus testing for students, faculty, and staff is free and can be scheduled on UVU's testing page.

For additional questions contact the Human Resources Benefits Office

Sick Employees

Stay home if you have a fever or symptoms of COVID-19. Individuals should stay home at least 10 days since symptoms first appeared and at least 24 hours with no fever without fever-reducing medications and symptoms have improved.

 The Self-Assessment Guide is a daily reminder to help employees determine when they should stay safe and stay home.  

If an employee calls in sick with any of the below symptoms related to COVID-19 that are not connected with a previous known condition (i.e. asthma, allergies, pregnancy, etc.), they are required to stay home sick or work from home for a minimum of 24 hours after the symptoms subside. The employee is required to complete the  Returning to Work after Illness or Exposure Form after the symptoms subside and be cleared before returning to work.

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue

  • Muscle or body aches

  • Headache

  • New loss of taste or smell

  • Sore throat

  • Congestion or runny nose

  • Nausea or vomiting

  • Diarrhea

Employee Leave Time

UVU provides eligible employees with Emergency Paid Sick Leave (EPSL) for authorized situations related to COVID-19 in accordance with UVU Policy 369 Emergency Paid Sick Leave. Employees will need to enter their own accrued paid leave for additional leave needed beyond the approved Emergency Paid Sick Leave. Please see Policy 361 Leave of Absence.

High-Risk Employees

We are currently operating under modified conditions, we understand there are case-by-case situations that will need to be considered. UVU encourages those individuals who are at high-risk to do what they can to prevent their risk of exposure. The Centers for Disease Control and Prevention (CDC) has put together a list of helpful resources. If an employee's doctor recommends and provides documentation that the employee not report to work due to health risks of exposure to COVID-19, the employee may request an accommodation form from Human Resources after they communicate with their supervisor. 

Workplace Procedures

If work from home is an option, and necessity, work at home expectations should be set between the supervisor and the employee and approved through a Temporary Remote Work Agreement Form. Measures have been prepared by the Office of Information Technology to support employees who will be working remotely. If an individual has symptoms of illness or fever, they should not return to work until they are symptom-free for 24 hours (without the use of symptom suppressing medications). 

We ask everyone in the UVU community to exercise the utmost caution to avoid the spread of COVID-19. Maintaining health and safety on campus is a shared responsibility. To protect the campus community and prevent an outbreak of COVID-19, certain safety procedures are being implemented. Based on CDC guidelines, UVU is requiring everyone to wear a face covering in shared public spaces on campus, including our classrooms. To help make this possible, the university has provided a face covering for each student, faculty, and staff member.

 

temporary remote Work Agreement form     uvu COVID-19 Self-REPORTING FORm for illness or exposure    Returning to work after illness or exposure FORM       RETURN TO CAMPUS INFORMATION 

Please see additional resources and forms below under "UVU Employee Resources."