Satisfactory Academic Progress (SAP)

When you receive financial aid, federal guidelines require that you make real and measurable progress toward your degree in order to continue to receive aid. This requirement is called Satisfactory Academic Progress (SAP).

UVU evaluates a student’s academic progress each semester beginning with the first semester attended. When evaluating SAP, all semesters of enrollment will be evaluated regardless of whether the student received financial aid during those semesters or not.

 

If you have a SAP hold on your student account, you may complete a SAP Appeal by logging in to StudentForms and completing all SAP Tasks.

GPA

Requirements

  • Undergraduate students must maintain a cumulative GPA of a 2.0.
  • Graduate students must maintain a cumulative GPA of a 3.0.

The letter grades E, and UW are used in the GPA calculation. Receiving these grades will negatively impact the GPA. I, W, AU and NC grades are not used in the GPA calculation and will not affect the GPA. Once I grades are updated to a final grade, it will impact GPA. When SAP is run at the end of the next enrollment period, the change in GPA will be reflected in their SAP status at that time.

When a student repeats a course, the most recent grade is used for the GPA calculation. 

UVU does not use GPAs from transfer credits. Transfer credits will not negatively impact a student's GPA. 

Academic Renewal cannot be applied for either hours attempted/completed (quantitative SAP), or cumulative GPA (qualitative SAP) for Title IV purposes. Students who are granted Academic Renewal at UVU will have the credit hours removed from their earned credits and GPA for academic purposes. However, for SAP purposes, students are measured based on the original grades and not the changes due to academic renewal.

 

Completion Rate

Requirements

  • Undergraduate students are required to pass and complete 67% of all credit hours attempted.
  • Graduate students are required to pass and complete 80% of all hours attempted.

Completion Rate is calculated by dividing the number of earned credit hours by the number of attempted credit hours. 

The letter grades I, E, W, UW, AU, and NC are not considered completed grades for SAP and will negatively impact the completion rate. Once I grades are updated to a final grade, it may impact a students completion rate. When SAP is run at the end of the next enrollment period, if there is a change in completion rate it will be reflected in their SAP status at that time. 

All repeated courses are considered attempted credits and if the student does not complete the repeated course, it may negatively impact their completion rate. 

All transfer credits are cosidered attempted and earned and will not affect the student's completion rate. 

If a student completes 67% of all attempted credits, they will complete their program/graduate within the Maximum Timeframe. 

Academic Renewal cannot be applied for either hours attempted/completed (quantitative SAP), or cumulative GPA (qualitative SAP) for Title IV purposes. Students who are granted Academic Renewal at UVU will have the credit hours removed from their earned credits and GPA for academic purposes. However, for SAP purposes, students are measured based on the original grades and not the changes due to academic renewal.

Maximum Time Frame

Requirements

  • Undergraduate students in a bachelor’s degree may receive financial aid for up to 180 credit hours.
  • Undergraduate Students in an associate degree may receive financial aid for up to 90 credits.
  • Undergraduate Students in a certificate program cannot receive financial aid if they exceed 150% of the program's published length, as measured in credit hours. For example, if your certificate program requires 30 credit hours you will be failed for Maximum Timeframe if you exceed 45 credits.
  • Graduate students may receive financial aid for up to 45 credit hours.

 

The letter grades I, E, W, AU, and NC are considered attempted hours and count towards a student's Maximum Timeframe. 

All attempted hours count towards a student’s Maximum Timeframe calculation.

All transfer credit hours are considered attempted and earned and affect Maximum Timeframe. 

All repeated courses are considered attempted hours and count towards a student's Maximum Timeframe. 

 

 

How to Reinstate Eligibility

GPA & Completion Rate

Students must attend without financial aid until their GPA and/or completion rate is meeting SAP standards.

An appeal may also reinstate eligibility.

Maximum Time Frame

If a student graduates from one program and enters a new program, new credit limits may apply and the class level violation may be cleared. Students must inform our office when graduating from one program and entering a new program.

An appeal may also reinstate eligibility.

How Appeals Work

Students that fall below the SAP requirements have the right to appeal their ineligibility for financial aid. Through the appeal process, students must demonstrate that extenuating circumstances occurred that caused them to fail and must state this in the appeal. Examples of extenuating circumstances are illness, injury, death of a relative, divorce, and mental health challenges.

 

SAP Appeal Checklist  

Additional Information

SAP Warning

If a student is failed SAP for GPA and/or Completion Rate, they may receive one warning semester per SAP standard. The student will receive the warning semester and financial aid for the next semester in which they enroll. A student on SAP Warning will receive an email informing them of this warning semester. 

Students failed for Maximum Timeframe will not receive a warning semester.  

 

Academic Plan

If the student needs more than one semester to meet SAP standards, then the student will be placed on an academic plan.

Students who are granted an academic plan will receive an email to their myUVU email detailing the requirements of their plan. If at the end of each semester, the student meets the conditions of their plan, the student will continue to remain eligible for financial aid.

If the student fails to meet the conditions of their plan, the student no longer qualifies for financial aid. If the student has extenuating circumstances that has caused them to fail the conditions of their plan, they may complete a SAP appeal.