Frequently Asked Questions for Club Advisors
Q. What are my responsibilities as a club advisor?
A. The advisor is encouraged to attend club activities, be familiar with campus policy and procedure found on-line at www.uvu.edu/clubs/, manage club financial and organizational records, and be aware of students who tell you that you don't have to do anything.
Q. Once the club is chartered, does the club need to charter annually?
A. Yes, clubs are ask to charter January of each year, so that the current presidency can train a successor during Spring semester. However, once the club electronic "constitution" is received, it will be kept on file and not be requested from year to year.
Q. Once chartered will the club receive funding?
A. Club will automatically get a Banner Account and be chartering by the deadline date will receive $250. Club advisors will receive weekly email's of account balances.
Q. How do my club members pay membership fees?
A. The club fee set- up form and the payment form is available on the web- site through Campus Connection. All members pay a membership fee which is determined by each club.
Q. How can clubs earn merit money?
A. Clubs can earn participation funds at Club Rush and Club Spotlights. A completed Scheduling Form must be returned to your ambassador. Clubs can spotlight up to 4 times per semester.
Q. Can clubs ask for additional funds?
A. Yes, they can apply for additional funds from the Inter Club Council. Club must submit the application on time, attend 75% of the Representative Meetings, complete a service project, fund- raiser, and ask for no more than was fund- raised.
Q. How do we ask to spend club funds?
A. Always sent a pre- approval email request. Provide activity details including event name, number of participants, date, time, and purchase needs.
Q. Does the club office have any guidelines for fund- raising?
A. Yes, refer to the club manual for ideas. Contact UVU Foundations for assistance and a complete donation form with the name of company to be "cleared."
Q. Can clubs use a Limited Purchase Check?
A. Yes, but as a last resort, LPC's require Vice President approval. LPC's must be requested 10 days prior to event, are Tax Exempt, and must be returned to the business office in 3 working days after purchase. Limit $150, do not use two checks for one purchase.
Q. Should my club apply for the Club Purchasing Card?
A. Clubs must have a balance over $500 to apply. If clubs use campus services for most of their purchases, the extra paperwork for a purchasing card is not recommended. All purchases excluding office supply must have pre- approval email documentation.